Farmer-to-Farmer Volunteer Consultant

Farmer-to-Farmer Volunteer Consultant

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Host Organization:                 Feed the Future Ethiopia Farm Service Center Project

Assignment Location:             Addis Ababa

Duration of Assignment:         Up to20 working days

 

Assignment

Develop FSC Financial Management tools

 

Dates:

May 2017/June 2017 (10 working days in country plus travel days, and up to 10 working days remotely)

 

Objectives:

Design an FSC Financial Management and Operations Standard Operations Toolkit with Templates.

Program Description:

 

The Feed the Future Ethiopia Farm Service Center Project (herein after called the “Project”) is a three-year initiative implemented by CNFA in partnership with USAID. The project provides technical assistance and implementation support to the Ethiopian Agricultural Transformation Agency (ATA) in establishing 20 Farm Service Centers (FSCs) throughout the Amhara, Oromia, Southern Nations, Nationalities and Peoples’ (SNNPR), and Tigray regions of Ethiopia. The main goal of the project is to improve smallholder farmers’ access to agricultural inputs, improved agricultural technologies and good agricultural practices and improve farm productivity, food security and incomes. The Project directly addresses the USAID/Ethiopia Strategic Objective of “increased growth and resiliency in rural Ethiopia” and directly aligns with the United States Government’s (USG) Feed the Future initiative goal to “sustainably reduce poverty and hunger” and Government of Ethiopia’s (GOE) priority areas of increasing smallholder productivity through improved access to inputs and agronomic and veterinary services.

The central goal of the project is to further institutionalize the Farm Service Center (FSC) Business Model within the Ethiopian ATA’s transformation agenda, which aims to improve smallholder farmers’ production and productivity. The Project has three intervention areas, namely:

IR 1: Improved capacity of ATA to implement rural development programs;

IR 2: Increased competitiveness of EGAA agricultural input suppliers PLC; and 

IR 3: Improved Monitoring, Evaluation, and Learning capacity of ATA. 

In addition, the Project intervenes across a range of cross-cutting activities including gender integration, environmental stewardship, communications and public outreach, leveraging partnerships, and coordinating with relevant local initiatives. In the implementation process, the Project combines expertise of Farmer-to-Farmer (F2F) volunteers and local experts to supplement internal capabilities.  

Through the establishment of 20 FSCs, the Project is leveraging more than $3.12 million in new investments from participating Ethiopian entrepreneurs. The FSCs supply high quality and affordable agricultural inputs to more than 100,000 smallholder farmers, facilitating the creation of over 150 direct new jobs at FSCs and providing training in best agricultural practices and input-demand creation activities to 10,300 smallholder farmers.  

Assignment Description:

Currently ATA is in the process of finalizing the ribbon-cutting events that will launch 10 FSCs into operation. CNFA believes that FSC start-up operations influence the FSCs’ level of success. As FSCs emerge, it is critical to have Standard Operating Procedures (SOP) in place to establish strong financial management systems and processes and ensure that FSC finances adhere to locally and internationally recognized accounting and financial management standards and protocols. Additionally, SOPs can help FSC owners maintain reliable financial statements and reports. The first year of operation is a critical time for FSC staff and managers to acquire sufficient business management experience while Project support is still available. The Project will only cover salaries and some operational costs for approximately 12-15 months with the assumption that within that time frame, the FSCs will build a sufficient customer base and generate a steady cash flow to carry the business forward in subsequent years.

Major Responsibilities:

 

On the first assignment day, the Project will provide sample Standard Operating Procedures for FSC administration and operations in order to demonstrate the Project’s expectations. This assignment is about the development of a comprehensive and hands-on Standard Operating Procedures Manual for financial systems tailored specifically to FSC operations.

 

·           Assess and gather relevant information about existing FSC financial record keeping and reporting processes (questionnaires, reviews of existing FSC processes to design SOPs that can be replicable across FSCs).

·           Develop financial management Standard Operating Procedures to be used across FSCs.

o   Accounting process descriptions from source documents to financial report preparations.

o   Design accounting codes for overall FSC operations.

o   Define an internal control system including segregation of duties and dual controls.

o   Basic accounting records tools (receipts, journals, payroll, payment vouchers) and methods of recording (e.g. depreciation, purchases, sales).

o   Financial policy, recording and accounting procedures.

o   Develop templates for all accounting systems and types.

 

Desired Qualifications of Volunteer:

 MA/MSc Degree and above in a relevant field with extensive experience in financial management systems development for over 10 years.

– Practical experience in financial management and systems design;

– Excellent project planning, business management and communications skills;

– Exposure to USAID or other donor-funded programs;

– Excellent financial and organization skills and attention to detail;

– Must be citizen or permanent resident of the U.S.

 

Desired Impacts:

·    Increased number of new FSCs with vested interest in implementation of uniform financial management SOPs;

·    Increased number of new FSCs with strong financial record-keeping processes.

 

Host Profile Verification Items

·     Number of FSCs implementing uniform financial SOPs increased.

 

Assignment Itinerary:

 

Day 1:

Morning: Meet with the Project’s Chief of Party, Deputy Chief of Party, and Finance Specialist to refine the overall expected outcome of the assignment.  

Afternoon: Meet with the DCOP to get an overview of current program assignment timetable review.

 

Days 2-3: Visit Bishoftu FSC to gather information and templates how existing FSCs conduct finance-related operations.

 

Days 4-6: Visit Shashemene FSC to gather information and templates how existing FSCs conduct finance-related operations.

 

Days 7-10: Begin developing SOPs and templates, develop accompany training PPTs and deliver assignment debriefing with the field office.

 

Days 11-18: Finalize the development of SOPs and templates, develop accompany training PPTs.

 

Day 19: Share finalized copies of deliverables with the Field Office for final approval.

 

Day 20: Incorporate any additional feedback into documents, finalize deliverables and submit to Field Office.

 

Accommodations:

1. Hotel Accommodations:

·   Desalegn Hotel, Addis Ababa, Ethiopia;

·   Contact Information: +251 116 624524;

·    Desalegn Hotel will arrange airport pick-up and transport to the hotel.

 

2. Transportation Facilities:

·    Feed the Future Ethiopia Farm Service Project will provide daily pick-up to the hotel and office and hotel;

·    Provide business trips transportation and translation facilities.

  

3. Communications:

·     The project will provide a mobile phone and credit for the entire assignment period.

 

Recommended Preparation:

·     The month of May is a relatively hot season in Ethiopia.

·      It is also recommended that the Volunteer Consultant should take anti-malarial medication and receive all necessary vaccines prior to departure from home country. 

·      It is recommended to keep medicine and other important items with you in your handbag or carry on in case luggage is misplaced during transit.

 

Outreach:

CNFA requests that each volunteer completes at least eight hours of outreach after returning from an assignment.  This includes newspaper articles, presentations, any conversations you had about your project, and other modes of communication. Please keep this in mind during your project, and ensure that you are taking notes to correspond with photographs, meetings, or notable activities.  Your Washington DC coordinator will follow up with you both during a debriefing and again several months after your assignment is completed to get an update of your outreach efforts.

Contact Information:

CNFA – Ethiopia

Martha Zewdie

Administration Officer

CNFA Feed the Future Farm Service Center Project Ethiopia

+251(0)911-468452 [mobile]

mzewdie@cnfaethiopia.org

Feed the Future Farm Service Center Project Office Address

Yeshi Building, 4th Floor

Bole Road

Addis Ababa, Ethiopia

 

Azeb Teshale

Reception & Secretary

CNFA Feed the Future Farm Service Center Project

Ethiopia

+251(0)911-747359 [mobile]

ateshale@cnfaethiopia.org

  

Project Host(s) in Ethiopia

·   USAID Feed the Future Ethiopia Farm Service Center Project in Addis Ababa, Ethiopia

·   For information regarding FSCs visit http://www.cfspethiopia.org/

·   For information regarding ATA visit http://www.ata.gov.et/

STTA to Assess the Competitiveness of Ethiopian Beef Export Value Chains

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The Agricultural Growth Program-Livestock Market Development (AGP-LMD) project is a five-year, $41 million USAID-funded project aiming to 1) foster the growth and competitiveness of meat, live animal and dairy sectors; 2) ensure an enabling environment to support the growth and competitiveness of these livestock value chains, and 3) address the needs of the chronically vulnerable through nutrition-based interventions and linkages with other USAID-funded programs in Ethiopia. AGP-LMD’s overall objective is to improve smallholder incomes and nutritional status through investments in selected livestock value chains. These investments must in turn generate increased productivity and competitiveness of these value chains to the benefit of smallholders, both men and women.

In keeping with the principles of the U.S Feed the Future Initiative, AGP-LMD will draw upon a skilled consortium of leading Ethiopian and international development organizations, combining proven livestock and dairy value chain development experience, with expertise in health, nutrition, gender equality, and information and communication technologies. By joining international expertise and worldwide best practices with a leading role by seasoned local partner organizations, the AGP-LMD team will support local partners to spur sustainable economic growth in Ethiopia by leading interventions through existing cooperatives, associations, government agencies, and private firms.

Background:

The AGP-LMD project, under IR2, Strategy 4, supports active research in order to strengthen its evidence-based advocacy and lobby for policy change that would create an enabling environment for milk, meat and live-animal value chains in which to operate optimally. Hence, the overall objective of this assignment is to support the Ethiopian Meat and Dairy Industry Development Institute (EMDIDI) and Ministry of Livestock and Fisheries (MoLF) to improve the competitiveness of the Ethiopian beef export industry versus international competitors in similar markets. The results of the study are expected to lead to informed decision making and practical action taken to enhance the competitiveness of the Ethiopian beef export industry.

Ethiopia’s overall strategic goal for industrial development is to bring about structural change in the economy through industrial development. Specifically, by the year 2025, it aims to increase the share of the industrial sector as a percentage of GDP from the current 13% to 27%, and to increase the share of the manufacturing sector as a percentage of GDP from the current 4% to 18% by the year 2025.

In recent years, livestock products have been identified as one of the priority export products that play a major role in industrial development. As a result, EMDIDI was established with the aim of building and developing a globally competitive industry in the subsector by providing necessary capacity building, investment support, and market facilitation.

Currently, Ethiopia exports about 20,000 tons of chilled small ruminant carcasses worth 93 million USD per year (10% of which is variety meat/offal). It is the leading small ruminant meat exporting country in Africa, but its world market share remains very small (1.3%). The meat export volume increased remarkably over the last seven years, and revenue from the meat export trade, primarily shoat carcasses, is on the rise. There are already 10 functional export abattoirs, with 8 more under construction. The plan on the part of the government is to focus on the meat export business rather than export live animals. Major destinations are the United Arab Emirates and Saudi Arabia.

According to the second Growth and Transformation Plan (GTP II) for the period 2015/16-2019/20, the Ethiopian Government has set a target to increase exports to 94,240 tons of meat by 2020. The overwhelming majority of this increase will need to be achieved through the export of beef products, since the quantity (and average carcass weight) of sheep and goat meat required to achieve this figure is not feasible in light of domestic demand for such products.

The size of Ethiopia’s cattle herd, together with ongoing efforts to improve production and productivity in the sector, suggest that Ethiopia has the potential to significantly increase its beef production. There are a number of new, modern, export-oriented meat-processing facilities with cattle kill lines which have started to emerge around the country. Some of these facilities are nearing completion and are expected to begin operations soon. As opposed to sheep and goat meat exports, competitiveness in beef export is a major challenge that Ethiopia should address.

 

The main competition for the Middle East beef export markets comes from South America, Oceania, Eastern Europe and the European Union. The disease-free status of most of these countries and more efficient production and marketing system they have attained are major competitive advantages which these countries hold over others. The companies use the approach of market and product segmentation with advanced promotion in order to be competitive in the marketplace.

For Ethiopia to be able to expand its market share in beef, it needs to produce products more competitively than its larger international competitors. It is thus important and necessary to assess the competitiveness of the Ethiopian beef industry and to develop strategies to stay nationally and internationally competitive. How competitive is the Ethiopian beef industry today, and will it be competitive ten years from now? If not, what are the implications for industry stakeholders at the various levels of the vertical meat supply chain? Important questions, all deserving of answers, but highly dependent upon thoughtful research and analysis.

 

Hence, this SoW was prepared at the request of EMDIDI to conduct an assessment and develop appropriate recommendations to address these issues.

 

Assignment Objective:

The goal of the Consultancy will be to assess, compare and report on the competitiveness of the export value chain of Ethiopian beef to Middle East and North African (MENA) countries, as well as Southeast Asia and other potential markets with internationally competitive beef export value chains. It will also make recommendations on potential actions to increase the competitiveness of the Ethiopian beef industry.

 

Specific objectives

1)      Describe the Ethiopian beef export industry structure and characteristics; and evaluate the contribution in volume and value of the different market destinations for Ethiopian beef;

2)      Describe the income, cost, and profit structures of each actor in the beef value chains;

3)      Benchmark such value chains against international competitor countries;

4)      Recommend and substantiate clear and practical solutions (actions) to implement, and suggest policy options to improve competitiveness;

5)      Contribute to an understanding of and consensus on opportunities for, and challenges to increasing Ethiopia’s beef industry competitiveness; and

6)      Recommend potential destination markets for Ethiopian beef considering the current health and sanitary-phytosanitary (SPS) status (detailed information of those countries, including from which country are they importing? at what price and volume? by which mode of transport? who are the major importer companies? etc.)

 

To conduct this study, AGP-LMD will hire one competent international consultant with an economics or marketing background for a period of about 30 days. EMDIDI will assign an expert to serve as a counterpart to the consultant. The final draft report of the study will be presented at the stakeholder workshop for feedback. This assignment is expected to result in a clear understanding of the factors affecting the competitiveness of Ethiopian beef exports, and appropriate recommendations to address the problem. This in turn will contribute to achieving three major project-related outcome level indicators:

– Improvements in the enabling environment

– Decrease in the costs of doing business

– Identifying the factors that make the sector more competitive

 

Activities to be conducted by AGP-LMD

1.       Provide the contractor with relevant government documents on the livestock master plan, standards and guidelines for review.

2.       Arrange meetings with public officials and experts in MoLF, Ministry of Trade, MoI and other relevant public and private institutions.

3.       Organize all local logistics, meetings, and field visits associated with the assignment. This involves identifying and arranging meetings with feedlot operators, live animal traders and producers association, meat exporters association and other relevant stakeholders.

4. Organize a wrap-up workshop and debriefing session at the end of the assignment. Relevant stakeholders from the public and private sectors will be invited to attend the briefing and make comments on the findings

5. Disseminate draft and final report to EMDIDI and the federal MoLF for review and feedback.

6.       Review the draft study report and provide feedback/comments to the consultant for integration into the final report.

Performance Activities to be conducted by Consultant

The scope of work for this consultancy details the work to be conducted by an international consultant to be contracted to assess factors affecting Ethiopian competitiveness in beef export and the measures to be taken to address those challenges. The following activities shall be carried out under this scope of work:

1.       Analyse and describe the characteristics of the Ethiopian beef industry including the macro- and micro- economic policy framework;

2.       Review previous work/studies on end market, value chain, and competitiveness related to Ethiopian beef export;

3.       Assess the current competitiveness of the beef supply and demand value chain with specific emphasis on the production, manufacturing (slaughtering and processing), marketing and input sectors through a comprehensive value-chain analysis;

4.       Benchmark Ethiopia’s beef value chains against similar value chains of competitive countries with regards to:

a.       Production: size and carrying capacity, land price versus stocking rate production per unit area (kg/ha), population and turnoff, cost and revenue per farm unit/hectare, cost and revenue per head produced, cost and revenue per kg produced (kg/live weight) until offloading at abattoir, livestock price comparison, input and financing costs;

b.       Processing: comparing processing costs, labour productivity, co-product values –inclusive hides & skins, offal, carcass meal etc., comparing revenues (FOB), input and financing costs;

c.       Market and Trade: comparative prices for chilled and frozen products (wholesale & retail), market access arrangements, tariff comparisons, value addition opportunities Input and Financing costs, comparison of cost from producer to consumer: primary production, value addition, logistics, wholesale, retail;

d.       Critical issues for success: evaluate Ethiopia’s competitive position in terms of: animal disease status, consumer expectations, supply chain efficiencies, and market access (agreements and quality assurance schemes); and

e.       Opportunities: determine the opportunities for the beef industry in terms of increasing its competitive potential (innovation and branding, marketing channels, production costs, input costs, supply chain, trade barriers).

5.       Recommend potential destination markets for Ethiopian beef, considering current health and SPS status. (Detail information of those countries, including from which country they are importing? at what price and volume? by which mode of transport? who are the major importer companies? etc.)

 

Outcome of the study

 

Detailed report including:

 

·         Analysis and description of Ethiopia’s competitive position for beef export;

·         Clear recommendations to the Government of Ethiopia on actions to enhance the competitiveness of the Ethiopian beef industry in international markets;

·         Advice to EMDIDI on innovation and branding to enhance the competitive position of the beef industry; and

·         Advice to EMDIDI on future macroeconomic policy guidelines with respect to increasing the competitiveness of the Ethiopian beef industry.

 

Performance Deliverables Summary

·         Review documents on beef end market study, value chain analysis and competitiveness (3 day)

o   Delivered by: Consultant

o   Assisted by: LMD and EMDIDI

o   Location: Home location 

·         Conduct field visit and hold discussions with VC actors including livestock keepers, traders, feedlots, export abattoirs, live animal and meat export associations, and public institutions at both federal and regional level (10 days)

o   Delivered by: Consultant

o   Assisted by: LMD to organize field visit

o   Location: Ethiopia (multiple locations) 

·         Carry out a detailed assessment on factors affecting the competitiveness of Ethiopian beef export and possible solutions to address the challenges (14 days)

o   Deliverables: A report on the assessment and Power point presentation

o   Delivered by: Consultant

o   Location: Ethiopia (multiple locations)

·         LMD to organize a stakeholders’ workshop, provide input and feedback on the draft assessment report; Workshop (1 day)

o   Deliverables: (1) consolidated feedback from LMD and EMDIDI

o   Delivered by: Consultant

o   Assisted by: LMD and EMDIDI

o   Location: Ethiopia (multiple locations)

·         Consolidate inputs to prepare final document (2 days)

o   Deliverables: (1) Final document on Ethiopian beef competitiveness study

o   Delivered by: Consultant

o   Location: Home location

 

Proposed Level of Effort

This assignment requires 30 days’ LOE

Required qualifications and experience

 

·         A university degree, a Master’s or PhD in Agricultural Economy / Economy or Marketing

·         At least 10 years of experience in agricultural economics with respect to the meat industry

·         An expert who has a practical experience and understanding of the global beef market

·         Experience with meat value chains, marketing, or knowledge of global market requirements is advantageous

Assignment supervisor

The AGP-LMD Project’s Deputy Chief of Party will oversee the overall performance of the assignment and ensure the activities are executed in accordance with the terms and conditions in the SoW. Furthermore, AGP-LMD policy advisor, will provide day-to-day coordination support and monitor the proper execution of the consultancy.