Program Development Coordinator

Program Development Coordinator

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Position Summary

The Program Development Coordinator is an integral member of CNFA’s New Business Development Team contributing to the business development process in the construction of winning proposals enabling the organization to grow strategically.

Responsibilities

  • Identifying and tracking business development prospects including intelligence gathering of new businessopportunities;
  • Supporting prospective candidate capture and proposal development initiatives andactivities;
  • Developing, building and maintaining relationships with multiple sources and contacts, both internally andexternally;
  • Thoroughly reviewing solicitation documents, and creating comprehensive outlines to guide proposal preparation, including productioncalendars;
  • Developing country-profile documents to inform  marketing and business development initiatives;
  • Closely monitoring the proposal process from release to submission, liaising with staff and partners to ensure that deadlines are met;
  • Organizing and helping to facilitate proposal planning meetings with staff and partners;and
  • Representing CNFA at conferences, workshops, client meetings and other relevant industry gatherings.

Qulaifications

  • Minimum Bachelor’s degree from an accredited college or university; Master’s degree in a related fieldpreferred;
  • Minimum two years of experience in proposal preparation or relatedprofession;
  • Two or more years of relevant international development experience highly desirable;
  • Ability to travel internationally;and
  • Current US work authorization required.

We are looking to fill this position immediately and will be interviewing qualified candidates on a rolling basis.

Please be advised that employment is contingent on your current permanent and legal entitlement to work in the U.S. CNFA does not sponsor work visas.

Receptionist

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CNFA is seeking a full-time Receptionist to join our team.  Under the direction of the Senior Director, Global Human Resources & Administration, the Receptionist will provide general office support with a variety of clerical activities and related tasks.  The Receptionist will be responsible for answering incoming calls, directing calls to appropriate staff, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.  

General Responsibilities:

  • Answers telephones and directs the caller to the appropriate staff member;
  • Greets office visitors warmly and make sure they are comfortable;
  • Maintains security by following procedures and maintaining a visitor log;
  • Takes and retrieves messages for various staff;
  • Provides callers with information such as company address, directions to the office, fax numbers, company website and other related information;
  • Receives, sorts and forward incoming mail;
  • Maintains and routes publications;
  • Coordinates the pick-up and delivery of regular and express mail services (USPS, FedEx, UPS, DHL, etc.);
  • Assist the Finance & Accounting Team with light bookkeeping duties to include:  Balance and maintain accurate ledgers, match purchase orders with invoices, coordinate bank deposits and report financial results;
  • Assists in the ordering, receiving, stocking and distribution of office supplies;
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating;
  • Manage office repair work orders;
  • Assists with planning, organizing, setting up and breaking down tasks for office events, including arranging for space, assisting with decorating, agendas, handouts, etc.; and
  • Other clerical and administrative duties as assigned.

Qualifications and Experience:

  • High School diploma and a minimum of two year’s administrative experience required,
  • Proficiency in MS Office Suite required;
  • A high degree of integrity, accountability, energy and flexibility;
  • Excellent organizational skills and ability to work in fast-paced environment;
  • Ability to prioritize and manage multiple tasks simultaneously;
  • Strong conceptual, verbal and written communication skills;
  • Ability to develop strong trusting relationships in order to gain support and achieve results;
  • Ability to manage multiple conflicting priorities;
  • Passion and interest to work in an environment with international objectives; and
  • Ability to be flexible and interpersonal skills sufficient to interact with employees at all levels.

Physical Demands

  • This is largely a sedentary role in a professional office environment.  This would require the ability to lift up to 15 pounds and bend or stand as necessary.

We are looking to fill this position immediately and will be interviewing qualified candidates on a rolling basis.

Please be advised that employment is contingent on your permanent and legal entitlement to work in the U.S. CNFA does not sponsor work visas.

Project Finance Officer (PFO)

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Position Summary:

Under the direction of the Field Operations Accounts Manager (FOAM), The Project Finance Officer (PFO) will provide support and guidance to CNFA’s programs by working with the HQ Program Team and in-country management team, particularly, the Finance and Operations staff with tasks related to accounting, banking, budgeting, procurement and financial management to ensure full compliance with rules and regulations of financial processes, financial records and reports and audit follow up, and implementation of the effective internal control framework.

The PFO must develop professional relationships with project personnel to ensure responsiveness to local needs and recognition of USAID’s local standard practices, especially with regard to procurements, travel and local employment standards.

The PFO must read and understand CNFA’s Power of Attorney provided and the CNFA’s Delegation of Authorities issued and follow-on delegations as periodically required.

General Responsibilities:

  • Ensure updated, clear concise written accounting and procurement procedures manuals;
  • Facilitate timely, accurate month-end closing, cash requests and cash reconciliations;
  • Support the month-end closing processes to ensure organized, complete, properly approved packages are delivered to CNFA Home Office in accordance with the month-end closing schedule provided by the FOAM and review for completeness and accuracy all month-end accounting information;
  • Maintain control over the project filing systems to ensure complete and organized accounting files, especially with regard to original procurement documents and personnel salary files;
  • Ensure organized and complete accounting file documentation is maintained by the field office and Headquarters and develop procedures for the systematic transfer of all original documentation to Headquarters;
  • Employ financial oversight and control mechanisms and procedures to ensure that all program expenses are in accordance with CNFA financial policies, procedures and rules and regulations;
  • Review and provide support for the financial aspects of contract execution of local and international sub-implementing partners;
  • Develop and periodically update Project Policies and Procedures guidelines for procurement, accounting and budgeting;
  • Ensure the smooth implementation of project accounting activities, including (but not limited to): timely and accurate bank reconciliations, invoicing, monitoring of expenditure levels against budget and funding obligations, financial projections and submission of monthly financial reports to CNFA HQ;
  • Provide the field finance teams with information and guidance on program financial performance;
  • Regularly prepare and present financial reports, analysis, and recommendations concerning relevant financial issues;
  • Review partner spending in relation to budgets, and develop monthly budget pipelines for CNFA and partner expenditures.

Qualifications:

  • Bachelor’s degree from an accredited college or university in Business Administration, Finance or related field.  Master’s Degree preferred.  May substitute work experience to meet education requirement.
  • Minimum 3 years of project level accounting or finance experience with USAID funded and other donor funded projects.
  • Experience with USAID budgets;
  • Understanding of US Government rules and regulations;
  • Proficiency in Excel software required;
  • A high degree of integrity, accountability, energy and flexibility;
  • Excellent organizational skills and ability to work in fast-paced environment;
  • Ability to prioritize and manage multiple tasks simultaneously
  • Experience with a computerized accounting system ; Working experience with Costpoint and Quickbooks preferred;
  • Strong budgeting and analytical capacity;
  • Strong conceptual, verbal and written communication skills;
  • Ability to initiate and organize work while establishing priorities in a fast-paced, time-sensitive environment to meet deadlines with attention to detail;
  • Ability to develop strong trusting relationships in order to gain support and achieve results;
  • Ability to manage multiple conflicting priorities;
  • Ability to work in an environment with international objectives;
  • Ability to be flexible and interpersonal skills sufficient to interact with employees at all levels; and
  • Highly skilled in coordination and project management.
  • Proficiency with MS Office Suite.

Please be advised that employment is contingent on your current permanent and legal entitlement to work in the U.S. CNFA does not sponsor work visas.

Farmer-to-Farmer Program Internship

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Summer Term: June 1, 2017 –  August 31, 2017.

Internships are full-time (40hrs/week) paid at $11.50 per hour with 3 paid vacation days.  Interns are ineligible for any other benefits.

Under the supervision of CNFA’s Executive Assistant, the Farmer-to-Farmer (F2F) Program intern assists in implementing and monitoring the F2F programs in Southern Africa, East Africa, Europe, and the Caucasus and Central Asia, funded by the U.S. Agency for International Development (USAID).

Shared internship responsibilities:

  • Contribute to research, writing, editing, creation of graphic elements and recruiting efforts for proposal development;
  • Rotate receptionist duty and provide administrative support to staff as needed; and
  • Support the Executive Assistant in keeping the office running smoothly with a variety of office management responsibilities and event planning for CNFA headquarters. 

Specific responsibilities:

  • Attend and participate in CNFA staff meetings related to F2F implementation, program strategy and new project opportunities;
  • Review and edit program documents as necessary, including drafting program reports to USAID and reviewing, editing and providing guidance to field offices on program documents;
  • Assist in recruiting, briefing, and debriefing of high-quality volunteers to fill F2F yearly quotas;
  • Arrange logistics for volunteers undertaking training assignments abroad (e.g. travel arrangements, visits to embassies for visa processing, etc.);
  • Provide research support for proposal development; and
  • Other tasks as assigned.

Qualifications:

  • Strong organizational skills with ability to multitask;
  • Administrative background and interest in program management;
  • Strong research skills and experience with both qualitative and quantitative analysis; and
  • Advanced language skills may also be beneficial.

Requirements:

  • Current US work authorization required, as CNFA does not sponsor work visas;
  • A college junior, senior, recent graduate or graduate student with a minimum GPA of 3.0;
  • Demonstrated interest in international development; and
  • Prior office experience is desired, travel experience and knowledge of another language is preferred. 

All internship applicants should submit their CV, Cover Letter and 3 Professional References.

Your application will be considered incomplete and will not be considered without the submission of all documents: cover letter, resume and professional references.

Communications Internship

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Summer Term: June 1, 2017 –  August 31, 2017.

Internships are full-time (40hrs/week) paid at $11.50 per hour with 3 paid vacation days.  Interns are ineligible for any other benefits.

Under the supervision of CNFA’s Executive Assistant, the Communications intern will provide assistance to the Director of Communications and the Communications Officer with writing, editing, and general communications tasks. 

Shared internship responsibilities:

  • Contribute to research, writing, editing, creation of graphic elements and recruiting efforts for proposal development;
  • Rotate receptionist duty and provide administrative support to staff as needed; and
  • Support the Executive Assistant in keeping the office running smoothly with a variety of office management responsibilities and event planning for CNFA headquarters. 

Specific responsibilities:

  • Collecting and editing news and success stories from the field for use in a variety of purposes and for a variety of audiences;
  • Writing press releases for distribution and follow up with relevant local media;
  • Providing website support both technical and editorial, updating content, publishing news stories and maintaining and administrating social networking site information;
  • Maintaining and creating social networking campaigns;
  • Assist in the recruitment of agribusiness experts and local staff for proposals as well as ongoing program needs;
  • Formatting of personnel documents to comply with proposal guidelines; and
  • Other tasks as needed.

Qualifications:

  • Strong writing and editing skills, newsroom experience a plus;
  • Excellent computer skills, including knowledge of social media;
  • Experience in Adobe Creative Suite a plus; and
  • Strong sense of professionalism and good people skills.

Requirements:

  • Current US work authorization required, as CNFA does not sponsor work visas;
  • A college junior, senior, recent graduate or graduate student with a minimum GPA of 3.0;
  • Demonstrated interest in international development; and
  • Prior office experience is desired, travel experience and knowledge of another language is preferred. 

All internship applicants should submit their CV, Cover Letter and 3 Professional References.

Your application will be considered incomplete and will not be considered without the submission of all documents: cover letter, resume and professional references.

Senior Program Development Officer

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The Senior Program Development Officer (SPDO) is an integral member of CNFA’s New Business Development Team contributing to the business development process in the construction of winning proposals enabling the organization to grow strategically.

Responsibilities:

  • Lead proposal teams and manage the entire proposal development process including facilitation of proposal design and writing; management of partner and staff identification, recruitment, selection and negotiations; support to pricing; and high-level review and consolidation of proposal inputs with a particular focus on ensuring compliance and competitiveness
  • Contribute to writing of management, personnel, and past performance sections of proposals as well as technical and other sections, as needed
  • Contribute to and lead business planning and capture activities including networking, research, and analysis to collect information that contributes to our ability to: make strategic and informed decisions regarding new business ventures; position CNFA given evolving trends in agriculture sector development; and identify upcoming opportunities
  • Assist with the creation of institutional systems related to (1) improving methods of forecasting upcoming business opportunities and developing plans at the country and regional levels; (2) ensuring processes and tools/templates for proposal development increase efficiencies and competitiveness (and contribute to staff training related to these processes and tools); (3) increasing collaboration across the organization in capture and proposal development; and (4) ensuring proper adherence to good proposal management practices
  • Ensure final submission of complete, compliant, and competitive technical and cost proposals and addenda (including formatting and other functions associated with production and delivery)
  • Coordinate and facilitate critical meetings throughout the proposal process including kick-off meetings, design sessions, review discussions, post-submission debriefs, and after-action reviews
  • Represent CNFA at conferences workshops, client meetings, and other relevant industry gatherings
  • Perform a variety of other related duties as required

Qualifications:

  • Minimum Bachelor’s degree from an accredited college or university in international development, business, economics, agriculture, or similar field; Master’s in a related field preferred
  • Minimum of 5-7 years of progressively responsible experience in international development
  • Minimum of 3 years of USAID or similar donor proposal management experience
  • Excellent conceptual, verbal, and written communication skills
  • Proven experience in new business development
  • Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects
  • Ability to actively participate in and facilitate group meetings with a diversity of participants
  • Ability to develop strong trusting relationships with internal and external stakeholders to gain support and achieve results
  • Ability to manage multiple conflicting priorities
  • Demonstrated flexibility and interpersonal skills to interact with employees at all levels
  • Ability to travel as required
  • Proficiency with MS Office suite
  • US Work Authorization Required.

Please be advised that employment is contingent on your current permanent and legal entitlement to work in the U.S. CNFA does not sponsor work visas.

Communications Manager

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Position Summary: CNFA is seeking a Washington, D.C. based Communications Manager to drive the communications strategy and public image that bring CNFA’s vision, programs and mission to life. Reporting to the Chief Operating Officer, the Communications Manager will be responsible for developing key messages and brand strategy, and will play a leadership role in ensuring their consistent use throughout the organization.  The position requires strategic thinking, innovative ideas, exceptional writing and editing skills, and the ability to convey complex ideas clearly using consistent messaging and storytelling tactics.

Duties and Responsibilities

  • Collaborate with the organization’s leadership team to develop an annual communications plan that will highlight CNFA’s programs while advancing organizational goals;
  • Strategize for and manage the creation of all organizational materials developed for annual meetings including annual reports, brochures newsletters and video content;
  • Develop message-driven communications content for media and digital platforms including press releases, blog posts, speeches, opinion pieces, one-pagers, executive scripts and supporting media relations activities;
  • Develop key messages and ensure consistent use of brand strategy and style guides throughout the organization;
  • Collaborate with the leadership team to design and implement organization-wide expectations and procedures for gathering stories, photos, and other content required to support communications efforts;
  • Establish and implement production timelines and envision and execute new types of creative content to bring CNFA’s work and history to life through video and print;
  • Strategically utilize website/blog and social media to increase levels of engagement with the organization, grow its base of supporters, and provide public education CNFA’s mission;
  • Identify and direct the organization’s participation in opportunities or events that will promote the importance of CNFA’s mission and attract new supporters;
  • Monitor news items and current events, and make recommendations for response, commentary, or involvement by CNFA;
  • Monitor and ensure compliance with the donor’s communications-related requirements for CNFA’s various initiatives; and
  • Manage field communications and public relations activities with CNFA’s program staff overseas.

Experience and Education

  • A Bachelor’s degree in Communications, International Relations/Public Affairs, Journalism, Marketing, Political Science or other relevant field, with a minimum of five (5) years of relevant experience in outreach and communications work, especially with media relations;
  • Thorough knowledge of and practical experience in full range of communications strategy, execution and measurement;
  • Strong knowledge and understanding of agriculture-related international development, including the issues, stakeholders, clients and communications landscape is preferred, but not required;
  • Proven planning and organizational skills, strong conceptual and research/analytical skills, ability to think strategically and rapidly analyze and integrate diverse information from varied sources into conclusions and recommendations;
  • Excellent oral, written communication and presentation skills;
  • Spoken and written fluency required in English with fluency in French preferred, but not required;
  • Ability to work to tight deadlines, juggle multiple tasks and flexibility to work effectively under stress;
  • Strong interpersonal skills and ability to work effectively with internal and external partners in a multicultural environment;
  • Excellent computer skills and ability to use standard technology packages
  • Strong track record of developing innovative solutions and delivering results for clients;
  • Ability to travel internationally as needed up to approximately 20%; and
  • Authorization to work in the United States required.

We are looking to fill this position immediately and will be interviewing qualified candidates on a rolling basis.

Please be advised that employment is contingent on your permanent and legal entitlement to work in the U.S. CNFA does not sponsor work visas.