Team: Programs | Commitment: Consultant | Location: Egypt

Monitoring and Evaluation Support- Consultancy

Project Background:

The Food Security and Agribusiness Support (FAS) program is a five year, $23 million USAID funded program implemented by CNFA in Egypt. The goal of FAS is to increase agriculture-related incomes of smallholder farmers in Upper Egypt. The program will achieve this goal by implementing a market-driven approach that facilitates sustainable, pro-poor value chain development, and helps smallholders increase access to domestic and export markets. The market-driven approach will be supported by four interrelated components: 1) improved on-farm production, 2) more efficient post-harvest processes, 3) improved marketing of agriculture crops and products, and 4) improved nutritional status, especially for women and children.  

Assignment Objectives and background: 

CNFA considers monitoring and evaluation (M&E) to be an essential management support function that facilitates evidence-based program management through rigorous identification, testing, and scaling-up of interventions that maximize impact and cost-effectiveness, all of which are a core part of the FAS project adaptive management approach to market system development. The FAS project is a Feed the Future project; therefore, it is vital that the FAS M&E system conform to Feed the Future monitoring and evaluation standards, including the use of Feed the Future standard indicators. In addition, FAS has established a number of custom indicators, to complement FAS’ monitoring and measurement of progress and impact in increasing agriculture-related incomes of smallholder farmers in Upper Egypt.

FAS has recently significantly updated the project Monitoring, Evaluation and Learning (MEL) Plan, both to incorporate the new Feed the Future indicators as well as revise the data collection plans for many indicators to improve data quality. In addition, FAS is currently developing a new cloud-based, data management platform to improve data management, analysis, and reporting. In parallel, FAS has developed an M&E Field Guide that documents the data flow for each indicator from the point of data collection to calculation of the indicator result, and provides detailed guidance to the field implementation teams responsible for collecting, managing, analyzing and using data.

FAS must now roll out the new MEL system including the updated indicators and data collection plans to the FAS staff, with a focus on the M&E, programs, and grants units.

This consultancy will provide face-to-face, ongoing support to the FAS project to strengthen project  M&E functions and build the capacity of the team to collect, manage and report indicator data that meets USAID requirements for data quality. 

Principle Duties and Responsibilities:

The consultant will provide technical expertise to support the FAS project by building the capacity of new M&E Manager, M&E support staff, and other FAS technical staff in their respective roles related to M&E. Specifically, the consultant will;

•Support rollout of the updated FAS MEL Plan and the M&E Field Guide. 

oProvide tailored trainings to staff to explain purpose of the FAS M&E system, framed within the the context of measuring the project’s progress towards achieving the project goals and objectives per the FAs Results Framework, and contributions to the overall Feed the Future goals and objectives. framework, and the FAS indicators including Feed the Future standard indicators.

oTrain relevant staff to build their comprehension of the indicator defintions, and how to use the Performance Indicator Reference Sheets (PIRS). 

oTrain M&E, programs, and grants staff on the new protocols for data collection and management (data flows), including specifically how to use FAS data collection and monitoring forms and the M&E database. 

oTrain FAS staff on principles of data quality, and provide practical examples of how to maintain data quality.

oProvide tailored training to staff on best practices for using data for reporting

•Review FAS grant program and individual grant objectives and train grants, M&E, and other technical staff on grant-specific M&E processes.

oSupport design of customized grant M&E indicators using current grant M&E plan template. 

oProvide Training of Trainers to FAS M&E staff to support them in providing training and ongoing support to grantees on their M&E requirements for data collection and reporting, according to the grant M&E plans. In addition, there may be need for direct training of grantees on how to adhere to their M&E requirements.

•Support finalization of FAS M&E database in collaboration with CNFA HQ staff, ensuring synchronicity with the FAS MEL Plan and M&E Field Guide

•Provide support and management of FAS M&E functions as needed during the transition to the new M&E Manager. Anticipated tasks include preparation of results for quarterly reporting and managing ongoing data collection. 

•Identify opportunities for strengthening FAS M&E systems and implement solutions. 

•Provide ad hoc survey support in line with FAS M&E systems

•Provide ad hoc analysis of FAS indicator data and quarterly results, as needed

•Support hiring process for any upcoming FAS M&E staff recruitment, on as-needed basis

•Identify additional areas for M&E capacity building and provide formal, ongoing recommendations to FAS Senior Management

For all trainings, consultant will design tailored curricula, with input from FAS Senior Management. Trainings to be combination of group and one-on-one trainings.

Deliverables

•Training Plan, to be submitted within first 2 weeks of assignment, after briefing from FAS Senior Management and HQ team, and meeting with FAS M&E, programs, and grants staff

•Curricula for trainings, to be approved by FAS Senior Management and HQ team

•Final report with final recommendations, including actionable suggestions for  improvement to FAS M&E systems

Resources for Assignment

For this assignment, CNFA will provide the following;

•Desk space in main FAS office in Luxor, as well as satellite offices in Aswan and Minya

•Facilitation of logistics for travel to Luxor, Egypt and between FAS project offices

•Office materials and supplies to support trainings

For this assignment, the consultant will need to provide the following;

•Working computer with MS Word and Excel (preferably a licensed version) 

•Mobile phone and credit for regular communications with staff throughout zone of implementation

Timing, Location and Level of Effort

This assignment is expected to be carried out over 3 month period, with an option for 3 additional months based on the need for additional support. Intermediate and Final deliverables dates will be agreed upon with the selected candidate and will be included in the final scope of work. The consultancy will be based in the FAS head office in Luxor with regular travel to FAS satellite offices in Minya and Aswan, upon request by CNFA. 

CNFA will facilitate and cover costs of international and work-related local air travel, lodging, and Meals and Incidental Expenses (M&IE). Rates must be in accordance with US State Dept rates. You can find the full list of Egypt per diem rates in this link. Lodging will be reimbursed base upon actual costs, and receipts must be provided for reimbursement.

Minimum Qualifications:

  • At least eight (8) years of relevant experience, including significant M&E experience with USAID Feed the Future programs.
  • Experience operationalizing program M&E plans.
  • Experience managing teams and providing training and hands-on capacity building support for M&E.
  • High level of proficiency in statistical analysis and data management.
  • English proficiency and excellent written communications skills; Arabic proficiency preferred.

To express interest in this assignment, please reach out by email to Brett Aronson at baronson@cnfa.org and Deanna Burns at dburns@cnfa.org 

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. CNFA takes affirmative action in support of its policy to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Only those candidates selected for further consideration will be contacted.