Team: Programs | Commitment: Procurement | Location: Cote d'Ivoire

Request for Proposals

Request for Proposals

Monetization for the FY 2018 Food for Progress Notice of Funding Opportunity

 

 

Issue Date:                             August 28, 2017

Due Date for Questions:     August 31, 2017

Closing Date:                         September 5, 2017

RFP No:                                 USDA-FFPr-2017-01

Place of Performance:         Cote d’Ivoire and remote

Period of performance:       October 1, 2017-April 30, 2018

Proposal submission:          Laura Conn, Senior Program Officer, LConn@CNFA.org

 

1. Background:

 

Founded in 1985, CNFA manages an active portfolio of $300 million in programs in 18 countries. CNFA leads and implements programs that support private-sector-led initiatives and increase employment; strengthen agribusinesses, value chains, and markets; increase access to affordable financial services; and increase smallholder incomes and uptake of improved technologies. This portfolio includes the $10 million Maximizing Opportunities in Cocoa Activity (MOCA) in Cote d’Ivoire funded by USDA Food for Progress (FFPr). Interested monetization agents should respond to this application by submitting a proposal by the due date above in compliance with the instructions and requirements below.

 

2. Statement and Scope of Work:

 

CNFA is seeking proposals from monetization service providers in anticipation of an award based in Cote d’Ivoire. The selected monetization agent will develop and implement the commodity management plan in accordance with USDA rules, regulations, and timeline.

 

Scope of Work:

·         Review and implement the commodity management plan and engage USDA and CNFA during work planning and implementation to address required changes;

·         Secure commodities from USDA following the agreed commodities management plan and in accordance with CNFA and USDA rules and regulations;

·         Identify and engage buyers for the sale of commodities prior to shipping and ensure bank guarantees are in place;

·         Arrange for commodity transportation, receipt, customs clearance, handling, and warehousing, and manage all business transactions associated with the sale of commodities in accordance with USDA and CNFA rules and regulations;

·         Fully comply with importation regulations and requirements in country of performance for commodity shipping;

·         Ensure all documentation related to commodity acquisition, transportation, importation, and sale are presented to USDA and CNFA in a timely manner and in accordance with USDA and CNFA rules and regulations;

·         Assist CNFA with the preparation of reports required under the terms of any grants of commodities, including those relating to commodity logistics and the use of proceeds from the sale of the commodities required by 7 CFR 1499.17;

·         Ensure funds from the sale of commodities are deposited into a CNFA designated bank account upon sale of commodities and provide immediate notification to CNFA; and

3. Compensation and Payment:

 

CNFA anticipates awarding a commission-based contract to the selected monetization agent. The amount of the commission and terms of its payment will be agreed during negotiations with the apparently successful applicant based on proposals in response to this solicitation. Amounts owed to the monetization agent during implementation will be payable in US dollars and will be free and clear of any local withholding taxes or related fees. Any costs incurred during proposal development are the responsibility of the selected monetization agent and will not be reimbursed by CNFA.

 

4. Proposal Submission:

 

4.1 General Instructions for Submission of a Proposal:

 

·         Each Offeror must submit a complete proposal including official quotation and responses to evaluation criteria. The email must be clearly marked with the following reference: RFP No: USDA-FFPr-2018-01 – Offeror Name

·         The complete Proposal in MS Word and Adobe Acrobat PDF format must be submitted by email by the submission date indicated above. The Proposal should include the following:

o   A cover letter with Offeror’s name, address, and telephone number along with the date and RFP number on the cover page of the application, signed by an authorized representative of the offeror.

o   A complete response to the Evaluation Criteria below in up to 10 pages, exclusive of cover, cover page, table of contents, and annexes. Proposal responses should be organized in the order of the Evaluation Criteria.

o   Annex A: A copy of the Offeror’s business license (not applicable to individuals).

o   Annex B: Two examples of similar work demonstrating strong past performance in terms of size, commodity type, region, contract type, etc.

o   Annex C: Signed certification of Independent Price Determination Statement

o   Annex D: Notification of potential real or perceived conflicts of interest

·         Proposals must be written in English and typed on standard US Letter Size paper, single-spaced, 12-point font with each page numbered consecutively. The reasonable use of tables and graphs 10-point font of similar style to TNR is permitted.

·         Include Offeror name, date, RFP number and title, and page numbers in the header and footer.

 

Questions about this RFP must submitted via email to Laura Conn (LConn@cnfa.org) before the deadline noted above. The email must be clearly marked with the following reference: RFP No: USDA-FFPr-2017-01 – Offeror Name. Please provide a contact person’s name, phone number and email address.

 

4.2 Evaluation Criteria: The successful offeror will be determined via trade-off analysis to be the best value based on application of the below evaluation criteria. Best value determinations consider both technical and financial proposals, i.e. the best approach and anticipated results in combination with a reasonable cost. Proposed costs must reflect and clearly march the degree of sophistication of the technical approach. The relative importance of each individual criterion is indicated by the number of assigned points, below:

 

Criteria and Instructions

Scoring

1.      Demonstrated institutional capacity and successful past performance implementing monetization for USDA FFPr programs(up to 5 pages)

Offerors will be evaluated based on a demonstrated ability to provide monetization services requested as evidenced by a description of successful implementation of monetization services provided during the past 7 years.

 

Required qualifications include:

·         Experience in monetization for USDA and/or other USG agency

·         Relevant country and/or regional experience

·         Experience in developing and implementing commodity management plans

·         Ability to interact effectively with local and international staff as well as government and private sector representatives

 

Within the Technical proposal, provide a list of countries in which you have served as a monetization agent for USDA FFPr or similar US government programs.

a.    For each country, provide the title of each program for which you provided monetization services along with a brief description of the program and your scope of services, the date range, program size, and the commodities monetized.

b.   For each program, provide results against targets for commodity mobilization including adherence with timelines, commodity types, quality, and quantities; and dollars of monetization targets and results. In addition, describe your relationship with host country and US government counterparts and other stakeholders. In addition, describe any issues faced and how you addressed them

c.    In Annex B, include two references for projects you have implemented during the past five years, include name, title, contact information, and scope of work.

30

2.   Draft Monetization Plan (up to 5 pages)

Offerors will be evaluated based on a draft monetization plan demonstrating understanding of the monetization process, the Cote d’Ivoire context, and the potential earnings for 23,000 MT of milled rice.

a.    Summarize the process, methods, and timeline your organization will propose to use to address the Scope of Work during implementation.

 

50

3.   Realistic and competitive fee (up to 1 page)

Indicate the fee you anticipate charging for the anticipated monetization under MOCA. Provide any additional information about payment terms and other pricing information you determine to be useful in the selection process.

20

Total Points Possible

30

 

Best offer proposals are requested. It is anticipated that award will be made solely on the basis of these original proposals. However, CNFA reserves the right to conduct negotiations with and/or request clarifications from any offeror prior to award, or cancel this RFP at any time.

 

4.3 Certifications:

 

All proposals must include the following statement signed by an authorized representative on company letterhead, included as Annex C of the offer submission:

 

Certification of Independent Price Determination

 

(a) By sending a bid, the offeror certifies that–

 

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror, including but not limited to subsidiaries or other entities in which offeror has any ownership or other interests, or any competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered;

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror, including but not limited to subsidiaries or other entities in which offeror has any ownership or other interests, or any competitor before bid opening (in the case of a sealed bid RFP) or contract award (in the case of a negotiated or competitive RFP) unless otherwise required by law; and

(3) No attempt has been made or will be made by the offeror to induce any other concern or individual to submit or not to submit an offer for the purpose of restricting competition or influencing the competitive environment.

 

(b) Each signature by the offer is considered to be a certification by the signatory that the signatory–

 

(1) Is the person in the offeror’s organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) above; or

 

(2) (i) Has been authorized, in writing, to act as agent for the principals of the offeror in certifying that those principals have not participated, and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) above; (ii) As an authorized agent, does certify that the principals of the offeror have not participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) above; and (iii) As an agent, has not personally participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) above.

 

(c) Offeror understands and agrees that —

 

(1) Violation of this certification will result in immediate disqualification from this RFP without recourse and may result in disqualification from future RFPs; and

(2) Discovery of any violation after award to the offeror will result in the termination of the award for default.

 

Issuance of Award and Disclaimers:

CNFA reserves the right to issue an award based on initial evaluation of offers without further discussion and reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition. CNFA may reissue the solicitation or issue formal amendments revising the original RFP specifications and evaluation criteria before or after receipt of proposals. CNFA may modify the specifications without issuing a formal notice to all offerors when the revisions are immaterial to the scope of the RFP. CNFA may choose to award only part of the activities in the RFP, or issue multiple awards based on multiple RFP activities. CNFA reserves the right to order additional quantities or units with the selected offeror.

 

Issuance of this RFP does not constitute an award commitment on the part of CNFA, and CNFA will not compensate offerors for costs incurred in the preparation and submission of a response to RFP. Final award of any resultant contract cannot be made until funds have been fully appropriated, allocated, and committed by USDA. While it is anticipated that these procedures will be successfully completed, applicants are hereby notified of these requirements and conditions for award. In addition, CNFA may cancel this solicitation at any time without making an award and may reject any or all responses received, including based on failure to follow RFP instructions or meet criteria requirements. Proposals that are incomplete or are received after the deadline may not be considered.

 

 CNFA will contact all offerors to inform them whether or not they were selected for award. Proposals shall remain valid through October 31, 2017.

 

This document is provided for the exclusive use of your organization and copies shall not be

made available to any other party, during or after closing of this solicitation, without written consent from CNFA.

 

5. CNFA Terms and Conditions:

 

5.1 Ethical and Business Conduct Requirements: CNFA is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit.

 

CNFA does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

 

Employees and agents of CNFA are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, CNFA will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value or compensation to obtain business.

 

Offerors responding to this RFP must include the following as part of the proposal submission:

·         Disclose any close, familial, or financial relationships with CNFA or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.

·         Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.

·         Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.

·         Certify that all information in the proposal and all supporting documentation are authentic and accurate.

·         Certify understanding and agreement to CNFA’s prohibitions against fraud, bribery and kickbacks.

Please contact Alan Pieper apieper@cnfa.org with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to CNFA at to FraudHotline@cnfa.org.

 

5.2 Terms and Conditions: This solicitation is subject to CNFA’s standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply:

(a)   . Payment will only be issued to the entity submitting the offer in response to this RFP and identified in the resulting award; payment will not be issued to a third party.

(b)   No commodities or services may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, Syria.

(c)   Any international air or ocean transportation or shipping carried out under any award resulting from this RFP must take place on U.S.-flag carriers/vessels.

(d)   United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFP must ensure compliance with these laws.

(e)   United States law prohibits engaging in any activities related to Trafficking in Persons. The supplier under any award resulting from this RFP must ensure compliance with these laws.

(f)    The title to any goods supplied under any award resulting from this RFP shall pass to CNFA following delivery and acceptance of the goods by CNFA. Risk of loss, injury, or destruction of the goods shall be borne by the offeror until title passes to CNFA.

 

5.3 Disclaimers:

(a)    

(b)    

(c)    

 

In submitting a response to this RFP, offerors understand that USDA is not a party to this solicitation and the offeror agrees that any protest hereunder must be presented – in writing with full explanations – to CNFA for consideration. USDA will not consider protests regarding procurements carried out by implementing partners. CNFA, at its sole discretion, will make a final decision on any protest for this procurement.

 

5.4 Eligibility: By submitting an offer in response to this RFP, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. CNFA will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.