Team: Awards and Compliance Unit | Commitment: Procurement | Location: Washington DC
RFP: In-House Management Training
Issue Date: September 14, 2018
Due Date for Questions: September 19, 2018
Closing Date: September 26, 2018
Place of Performance: Washington, DC
Period of Performance: Up to 1 day
Point of Contact: Tina Pritt
Awards and Compliance Manager
Founded in 1985, CNFA is a Washington, DC-based, international development organization dedicated to stimulating economic growth around the world by nurturing entrepreneurship, private enterprise, and market linkages in the agricultural development sector. CNFA currently has 60 staff at its Headquarters in Washington and nearly 500 staff in its country offices globally.
CNFA is currently seeking proposals for an up to one-day management training for its HQ-based staff at its office located at 1828 L St. NW, Washington, DC. Both firms and individual consultants are eligible to submit a proposal in response to this solicitation.
2. Statement of Work
The primary goal in offering this training to CNFA staff is to ensure all staff are familiar with the principles of effective management and have a mutual understanding of what is to be expected of managers. CNFA is seeking a management training which can be relevant to a variety of participants, ranging from new managers to managers with many years of experience. CNFA’s intention is to provide the same management training to all of its HQ-staff to improve downward, upward, and horizontal management skills and techniques across the entire organization. Some of the training material may not necessarily be new or innovative to the more experienced managers, however CNFA seeks proposals which offer a training that will serve as a meaningful refresher for these staff, and potentially provide new strategies and approaches as a result of lessons learned and best practices in management in recent years. At the same time, the proposal should address non-traditional management, i.e. managing up, managing laterally, etc. to ensure that non-manager participants are able to benefit from the training in their current roles and also as they fill future management positions.
The anticipated number of training participants is approximately 30 individuals. The proposed training should be no longer than one business day (i.e. 9am – 5pm, including breaks), and no shorter than a half-day (i.e. 9am – 1:00pm; or 1:00pm – 5:00pm, including breaks). Offerors should be mindful of CNFA’s preference for a participatory-style training when designing a course for the anticipated number of participants. The selected offeror will be expected to provide the training at CNFA’s headquarters, located at 1828 L St. NW, Suite 710, Washington, DC 20036 in CNFA’s main conference room.
An organizational chart is attached as Annex 2 to this RFP for offerors to better understand CNFA’s staff and management structure when assembling an offer.
3. Instructions to Offerors
3.1 Questions: Questions regarding this solicitation must be submitted no later than 11:59pm EST on September 19, 2018 to firstname.lastname@example.org. Questions must be submitted in writing – phone calls will not be accepted. Questions and requests for clarification – and the responses thereto – that CNFA believes may be of interest to other offerors will be circulated to all RFP recipients who have indicated an interest in bidding.
Only the written answers issued by CNFA will be considered official and carry weight in the RFP process and subsequent evaluation. Any verbal information received from employees of CNFA or any other entity should not be considered as an official response to any questions regarding this RFP.
3.2 Offer Deadline and Protocol: Offers must be received no later than 11:59pm EST on September 26, 2018. Offers must be submitted by email to email@example.com. Offers received after the specified time and date will be considered late and will only be considered at the discretion of CNFA.
3.3 Document Submission: Offerors are expected to provide the following documents as a part of their submission. Failure to submit the following documents may result in disqualification:
· Cover letter – a cover letter signed by an authorized representative of the firm/individual submitting an offer. The cover letter template can be found in Annex 1.
· Technical proposal – a document not to exceed 10 pages detailing the following:
o Training itinerary;
o Training learning objectives;
o Overview of course content and proposed exercises/participatory activities;
o Estimated amount of time for the training course;
o Date availability;
o Any other details the offeror feels may be necessary to include in the offer.
· Cost proposal – the cost proposal should be a fixed, all-inclusive price for the training material development, trainer(s) level of effort, and distribution of necessary materials. Offerors must also clearly break out additional costs which are unrelated to the training itself, such as any necessary travel costs, meals and incidentals, fees, etc. that may be required.
· References – at least two references from clients which the offeror has provided management training for within the past 3 years. References should include the name, organization, phone number, and email address.
4. Evaluation and Award
The award will be made to a responsible offeror whose offer follows the RFP instructions, meets the eligibility requirements, and is determined via a trade-off analysis to be the best value based on application of the below evaluation criteria. Best value determination considers both technical and financial aspects of an offer, i.e. the best approach and anticipated results in combination with a reasonable cost. Proposed costs must reflect and clearly match the degree of sophistication of the technical approach.
The relative importance of each individual criterion is indicated by the number of points below:
· Technical Proposal – 45%
· Past Performance/Experience – 25%
· Cost – 30%
Offers must remain valid for not less than 30 calendar days after the offer deadline. Best offer proposals are requested – while it is anticipated that award will be made solely on the basis of original proposals, CNFA reserves the right to conduct negotiations with and/or request clarifications from any offeror prior to award and/or cancel this RFP at any time. CNFA anticipates awarding a fixed price service agreement or consultant agreement to the successful offeror. Issuance of this solicitation does not constitute an award commitment on the part of CNFA, nor does it commit CNFA to pay for costs incurred in the preparation and submission of an application.
5. CNFA Terms and Conditions
5.1 Ethical and Business Conduct Requirements: CNFA is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit.
CNFA does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported.
Employees and agents of CNFA are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported.
By submitting an offer in response to this RFP, Offerors confirm that they:
· Will disclose any close, familial, or financial relationships with CNFA or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
· Will disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
· Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
· Certify that all information in the proposal and all supporting documentation are authentic and accurate.
· Certify understanding and agreement to CNFA’s prohibitions against fraud, bribery and kickbacks.
Please contact firstname.lastname@example.org with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to CNFA at to FraudHotline@cnfa.org.
5.2 Terms and Conditions: This solicitation is subject to CNFA’s standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply:
1. CNFA’s standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFP and identified in the resulting award; payment will not be issued to a third party.
2. United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFP must ensure compliance with these laws.
3. United States law prohibits engaging in any activities related to Trafficking in Persons. The supplier under any award resulting from this RFP must ensure compliance with these laws.
4. The title to any goods supplied under any award resulting from this RFP shall pass to CNFA following delivery and acceptance of the goods by CNFA. Risk of loss, injury, or destruction of the goods shall be borne by the offeror until title passes to CNFA.
5.3 Disclaimers: This is a Request for Proposals only. Issuance of this RFP does not in any way obligate CNFA to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer. In addition:
a) CNFA may cancel RFP and not award;
b) CNFA may reject any or all responses received;
c) Issuance of RFP does not constitute award commitment by CNFA;
d) CNFA reserves the right to disqualify any offer based on offeror failure to follow RFP instructions;
e) CNFA will not compensate offerors for response to RFP;
f) CNFA reserves the right to issue award based on initial evaluation of offers without further discussion;
g) CNFA may negotiate with short-listed offerors for their best and final offer;
h) CNFA reserves the right to order additional quantities or units with the selected offeror;
i) CNFA may reissue the solicitation or issue formal amendments revising the original RFP specifications and evaluation criteria before or after receipt of proposals;
j) CNFA may modify the specifications without issuing a formal notice to all offerors when the revisions are immaterial to the scope of the RFP;
k) CNFA may choose to award only part of the activities in the RFP, or issue multiple awards based on multiple RFP activities;
l) CNFA reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition.
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