Team: Programs | Commitment: Procurement | Location: Egypt

RFP: Procurement of legal services for USAID funded FTF Egypt FAS Project

RFP Number: RFP-002

Issuance Date: April 3, 2019

Deadline for Questions: April 10, 2019

Deadline for Offers: April 24, 2019

Description: Procurement of legal services for USAID funded FTF Egypt FAS Project

For: Feed the Future Egypt Food Security and Agribusiness Support Project

Funded By: USAID AID-263-A-15-00022

Implemented By: CNFA

Points of Contact

Mr. Mohamed Hendawi

Procurement Officer

Villa Taie, Ramla, West Bank, Luxor, Egypt

0100 708 1927

mhendawi@egyptfas.org

 

and

 

Mr. Brett Aronson

Program Officer

1828 L Street NW, Suite 710, Washington D.C. 20036

+1 202-296-3920

baronson@cnfa.org

Section 1: Introduction, Technical Background and Scope of Work

 

1.1 Introduction: CNFA is a non-profit international development organization based in Washington D.C. which currently implements the FTF Egypt FAS project in Egypt. As a part of project implementation activities, CNFA is seeking the services of local legal counsel to provide guidance pertaining to local labor law, registration requirements, tax exemption, and similar operational tasks.

 

Offerors are responsible for ensuring that their offers are received by CNFA in accordance with the instructions, terms, and conditions described in this RFP. Failure to adhere with instructions described in this RFP may lead to disqualification of an offer from consideration.

1.2: Scope of Work: CNFA requires the services of local legal counsel to advise the organization in ongoing operations in Egypt including guidance on the labor law, review of labor contracts, review of labor policy manuals, project close-out support, and other legal issues related to the NGO’s operations in Egypt that may arise. Please note that CNFA will require legal services to be provided in English, except in cases where Arabic would be required such as drafting Arabic-language correspondence or reviewing documents in Arabic.

 

1.3: Anticipated Period of Performance: May 1, 2019 through April 30, 2020 on an as needed basis

 

1.4: Tasks: The selected offeror is expected to provide, through in-person meetings in Egypt, phone calls, and in writing as requested by CNFA, services such as but not limited to:

 

·         Provide an overview of key requirements of the labor law for long term employees and consultants such as labor categories, severance, leave policies, 13th month bonuses, probation and termination procedures, salary increases, other fringe benefits (required vs. industry norms), etc.

·         Review CNFA’s long term employment agreement and consultant agreement in both Arabic and English to ensure compliance with local labor law.

·         Review CNFA’s employee policy manual in both Arabic and English to ensure compliance with local labor law and standard practices.

·         Provide guidance in the event of legal questions or disputes.

·         Provide guidance related to project close-out, such as document retention requirements, transfer of ownership/disposition of assets, and end of project staff terminations.

·         Other tasks as requested and assigned by CNFA.    

 

Section 2: Instructions to Offerors

      2.1 Offer Deadline and Protocol: Offers must be received no later than 17:00 Egypt time (GMT +2), April 24, 2019. Offers must be submitted by email or hard copy delivery to the Villa Taie, Ramla, West Bank, Luxor Egypt office. Hard copy offers must be addressed to FTF Egypt FAS Procurement Team. Any emailed offers must be emailed to procurement@egyptfas.org and baronson@cnfa.org. Any hard copy deliveries must be stamped and signed by the offeror’s authorized representative and delivered to the FTF Egypt FAS Project office located at Villa Taie, Ramla West Bank, Luxor, Egypt. Email submissions are preferred.

 

Please reference the RFP number in any response to this RFP. Offers received after the specified time and date will be considered late and will be considered only at the discretion of CNFA. The cover page of this solicitation summarizes the important dates of the solicitation process. Offerors must strictly follow the provided deadlines to be considered for award.

 

2.2 Questions: Questions regarding the technical or administrative requirements of this RFP may be submitted no later than 17:00 Egypt time (GMT+2) on April 10, 2019 by email to Egypt FAS Procurement Team at procurement@egyptfas.org and baronson@cnfa.org. Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that CNFA believes may be of interest to other offerors will be circulated to all RFP recipients who have indicated an interest in bidding.

 

Only the written answers issued by CNFA will be considered official and carry weight in the RFP process and subsequent evaluation. Any verbal information received from employees of CNFA or any other entity should not be considered as an official response to any questions regarding this RFP.

 

2.3 Evaluation and Award: The award will be made to a responsible offeror whose offer follows the RFP instructions, meets the eligibility requirements, and meets or exceeds the minimum required technical specifications, and is determined via a trade-off analysis to be the best value based on application of the below evaluation criteria. Best value determination will consider both technical and financial proposals, i.e., the best approach and anticipated results in combination with a reasonable cost. Proposed costs must reflect and clearly match the degree of sophistication of the technical approach.

 

The relative importance of each individual criterion is indicated by the number of points below:

 

·         Technical, 70 points –

o   Prior successful experience providing support to international non-profit organizations in Egypt funded by USAID or other donor organizations, supported by relevant references.

o   Ability to provide reliable Egyptian labor law guidance, and other services to such as tax exemption and registration specifically for NGOs.

o   Qualifications of proposed personnel

o   Suitability of proposed approach

o   Professionalism and responsiveness of proposal

·         Cost Proposal, 30 points – overall price and payment terms for the legal services procured

 

Best-offer proposals are requested. It is anticipated that award will be made solely on the basis of these original proposals. However, CNFA reserves the right to conduct any of the following:

·         CNFA may conduct negotiations with and/or request clarifications from any offeror prior to award;

·         While preference will be given to offerors who can address the full technical requirements of this RFP, CNFA may issue a partial award or split the award among various suppliers, if in the best interest of the CNFA;

·         CNFA may cancel this RFP at any time.

 

CNFA anticipates awarding a service agreement to the successful offeror.

2.4 Cost Proposal: Pricing must be presented in Egyptian Pounds. Please include payment terms as part of the cost proposal, noting that CNFA prefers to make payment following the completion of services rather than in advance.  Offers must remain valid for not less than sixty (60) calendar days after the offer deadline. Offerors are requested to provide offers on official letterhead in accordance with the format provided in Annex 4.

 

2.5 Proposal Format Instructions: All proposals must be formatted in accordance with the below requirements:

 

(a)    English language only

(b)    Include the individual/agency/organization name, date, RFP number, and page numbers as a header or footer throughout the document.

(c)    The Technical Proposal must be in the format provided in Annex 3.

(d)    The Cost Proposal must be in the format provided in Annex 4.

 

A full proposal will include the following documents:

(a)    A cover letter on company letterhead, signed by an authorized representative of the offeror (Annex 2).

(b)    A complete Technical Proposal in response to the evaluation criteria in Section 2.3 and in the format provided in Annex 3.

(c)    A complete Cost Proposal in response to the terms of Section 2.4, the evaluation criteria in Section 2.3, and in the format provided in Annex 4.

(d)    A copy of the offeror’s business license, or, if an individual, a copy of his/her identification card.

(e)    At least three (3) contacts for references from organizations/individuals for which the offeror has successfully performed similar work in the past 3 years. 

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