Team: Programs | Commitment: Procurement | Location: Liberia

Rice Milling Construction Works in Voinjama & Foya

Issuance Date: August 11, 2017

Site Visit Dates: 

Foya – August 17, 2017 @ 9:00am 

Voinjama – August 18, 2017 @ 9:00am 

Deadline for Questions: August 22, 2017  @ 3:00pm  

Deadline for Offers: August 25, 2017 @ 3:00pm


Lot 1: Prefabricated Structures: Supply and Erection of Pre-Fabricated Structures, including Site clearing and Leveling

Lot 2: 

           Borehole Drilling and Pump Installations

           Water Tower Construction

           Generator House Construction

           Toilets and Septic Tanks Construction


Funded By: IFAD/MOA-PIU 

Implemented By: Cultivating New Frontiers in Agriculture (CNFA)

Point of Contact:

Mr. Mark T. Wilson, Sr.

Procurement Specialist

CNFA’s Head Office

Congo Town, Behind Cuttington Graduate School

Telephone: 231-886-592-103

1.1 Introduction: 

CNFA currently implements the USAID-funded Liberian Agribusiness Development Activity (LADA). The goal of LADA is to increase private-sector agricultural investment to increase the incomes of smallholder farmers (SHF). In furtherance of this goal, LADA is providing support to two agro-processors – Selma Agricultural Development Corporation (SADC) and Agriculture Infrastructure and Investment Company (AIIC) – through the acquisition of essential upgrades to their rice processing facilities. 

CNFA also currently holds a Memorandum of Agreement (MOA) with IFAD/MOA-PIU for Agricultural Development (IFAD), for the implementation of the “Economic Recovery of 

Liberian Rice Farmers in five Ebola Affected Counties” project. The Ministry of Agriculture (MOA) under this IFAD grant is providing separate funding for these needed agro-processing facilities to enable rice mills to be installed in modern structures. The goal of these activities is to complement both the USAID and IFAD project objectives and improve the capacity of large-scale rice producers in Liberia. USAID funds will not be used to fund the services specified in this RFP. Services indicated in this RFP will be funded by IFAD/MOA. 

Through this procurement action, CNFA intends to secure the professional services of one or more reputable companies to provide the following two groups of services: 

1.Lot 1: Prefabricated Structures: Supply and Erection of Pre-Fabricated Structures including Site clearing and Levelling;

2.Lot 2: Borehole Drilling and Pump Installations; Water Tower Construction;  Generator House Construction; Toilets and Septic Tanks Construction

1.2 Background:

Collaboration between IFAD and the MOA to design a project that would increase farmers’ income resulted in developing the Rice and Cassava Value Chains in IFAD funded project counties under the Agriculture Sector Rehabilitation Project (ASRP). As part of its Ebola intervention, the Government of Japan (donor) provided through IFAD a supplementary contribution for execution of programs contained in the MOA. CNFA was selected as an implementing partner to carry out certain activities under the MOA. CNFA activities have two main objectives: 

▪Implement the construction of two modern rice processing facilities; and  

▪Provide capacity building and training to rice processors in the areas of business plan development, strategy plan development, consultancy, and sustainability modalities.

CNFA Liberia is soliciting proposals from Liberian based and/or foreign based reputable companies to supply pre-fabricated structures, clear and level the sites where the prefabs will be erected; construct concrete floors, and erect the prefabs. Also, it is soliciting proposals to drill boreholes, and construct water tower with tanks in Voinjama and Foya Districts, Lofa County. CNFA will make two awards: Lot 1-Prefab Structures supply and erection, and Lot 2-Construction of bore holes. CNFA envisions maximum project duration of five (5) months for Lot 1: Prefab structures supply and erection; and a maximum duration of twelve (12) weeks for Lot 2: Construction of bore holes and related civil work.  For each award, CNFA prefers Voinjama site to commence work first, followed immediately with Foya site. CNFA Liberia requests bidders to submit their best technical and financial offer(s) to complete the work within the timeframe specified in this Request for Proposal (RFP). Bids may be submitted for one, or for both Lots. Bids may be submitted by individual companies or consortiums. However, a single contract will be issued for Lot 1 and single contract for Lot 2.

Note, that to be considered eligible for award, Offerors submitting proposals must: 

(1)In the case of Liberia-based businesses, be officially licensed to do such business in Liberia, and must provide a copy of the business registration and tax clearance certificates. Failure to include these two documents will lead to disqualification of the offer, as CNFA will do business only with vendors that have satisfied Government of Liberia (GOL) requirements. Offerors outside of Liberia responding to the RFP are requested to conform to internationally acceptable procurement standards, plus are officially approved to work in Liberia.  

(2)Not have been identified as a terrorist and/or be in support of any terrorist organization, whether directly or indirectly. 

Offerors are responsible for ensuring that the offer(s) are received by CNFA in accordance with the instructions, terms, and conditions described in this RFP. Failure to adhere to instructions described in this RFP may lead to disqualification of an offer from consideration.

1.3: Scope of Work:  

Qualified and interested bidders are invited for site visits during the following dates and times:

•Foya – August 17, 2017 between the hours of 9:00am and 10:00am

•Voinjama – August 18, 2017 between the hours of 9:00am and 10:00am

CNFA will also host a pre-bid question and answer meeting at its Monrovia office on August 21, 2017 at 2:00pm. Site visits and pre-bid meeting are intended to provide bidders with information needed to determine the work requirements, and to develop their technical proposal, financial offer, and bill of quantities needed for the work.

Please download the full RFP for more detail and full proposal submission instructions.