Team: CNFA Europe | Commitment: Consulting | Location: Uganda

Short Term Expert- Legal Advisor Cocoa Value Chain

Project Background

The Technical Assistance to the Coffee and Cocoa Value Chain in Uganda is an EU funded project with the scope to assist Uganda in the upgrading its coffee and cocoa value chains, with a quality export perspective and with focus on small holders.

The project supports both private and public sectors, who are the beneficiaries, and involves research activities.

In order to achieve the expected results, the activities cover the following three result areas:

Result 1. Improved policy ang regulatory framework for cocoa value chain.

Result 2. Improved production, post-harvesting and marketing of coffee and cocoa value chains and

Result 3. Marked-led research in coffee and cocoa, trade analysis and market surveillance strengthened.

Description of Assignment

Cocoa is a relatively new crop in the country, with favourable environment and climatic conditions; its cultivation is encouraged by the Government, as a diversification income opportunity, especially for small holders. The produce is exported raw, as the country has no sufficient volume production to justify investments in processing; furthermore, specific post-harvest technologies are required for ensuring quality standards for export, which are not presently available in a consolidate management system in the country.

Currently there is no official legal system regulating and monitoring cocoa production, nor a public framework with the mandate to promote the development and export of the sector.

Promotion, regulatory framework and coordination of activities are therefore weak as a result. The private sector is operating without defined regulations and guidelines. The Ministry of Agriculture (MAAIF) has the mandate to regulate and guide the sector. The Uganda National Bureau of Standards has developed some standards for coca beans, processed cocoa and ochratoxin contamination and is working on updating them and in participation in the ISO technical committee for the ISO 34101 Sustainable and traceable cocoa.

Responsibility and core functions

This assignment is related to implementation of Part 1 Result 1:

Draft the policy, legal, regulatory and institutional framework, including standards, guidelines and best practices along the cocoa value chain. A particular focus will be set on women’s empowerment and on mitigation of climate change/environmental impacts.

Specific tasks

To define or update national cocoa policy, legal, regulatory and institutional set up, including SPS requirements, traceability, rules of origin, quality control, while mainstreaming climate change, environment and gender opportunities.


The short-term expert will submit an inception work plan within the first 5 days of the assignment, specifying the details of the activities and deliverables, in accordance with the tasks indicated above; the workplan will be agreed in consultation with the National Project Coordinator and the team leader for the Technical Assistance.

Expected outputs include:

1.       Draft Cocoa National Policy

2.       Cocoa national implementation strategy

Methodology and Collaboration

The results of the Regulatory Impact Assessment for cocoa shall be the basis in drafting the Policy and regulatory documents.

The realisation of Result 1 will go through an inclusive consultation and validation process, taking into account gender and climate change/environment mainstreaming.


It will be implemented by phases according to the Terms of Reference of the TA service; it will include reviewing the National Development Plan II and other development strategy guiding documents, reviewing and updating existing policy, legal, regulatory and institutional framework documents, including standards and best practices along the cocoa value chain, against international requirements.

The Project Management Unit will invite key government organisations and private operators/organisations to nominate competent officers and representatives to participate in a working group, divided in panels, to undertake the revision/draft process. This will ensure ownership and sustainability and active commitment by relevant public and private agencies.


The overall task will be accomplished by phases:

·         Phase 1 Consultations + First review and update + Disseminationof the first review and update to both public and private cocoa stakeholders. Duration: 2.5 months

·         Pause 3 weeks

·         Phase 2 Consultations on first review and update (workshop) + Second review and update + Dissemination. Duration: 1.5 months

·         Pause 3 weeks

·         Phase 3 Final review and update + Validation Duration 1 month



The Expert will assist and work in close collaboration with the Legal office and other pertinent Directorates of Ministry of Agriculture, Animal Industry and Fisheries; the standard component will be developed in close collaboration with the pertinent Department and staff of UNBS, following their established process and procedures, management of technical committees, consultation with stakeholders and validation.  For technical production aspects, he/she will work in close collaboration with the Cocoa Value Chain Expert.


The assignment will be for a maximum of 50 working days, extendable based on needs.

The expert will plan his/her mission(s) in consultation with the beneficiaries and the technical assistance team.


The total duration for the realisation of Result 1/Area a) is 6.5 months

Distribution of working days shall be determined in consultation with the beneficiaries and the TA Team Leader: between January 2019 and the end of June 2019.


Premises of the Uganda Coffee Development Authority, Kampala, Uganda;

a part of the work will be carried out at UNBS with some field visits to the cocoa growing areas, if required and visits to MAAIF offices on demand.


Inception workplan

The short-term Expert is expected to submit an inception work plan at the end of the first week of the assignment, specifying the details of the activities and deliverables, in accordance with the tasks indicated above and agreed upon in consultation with the National Project Coordinator and the team leader of Technical Assistance.

Monthly reports

The Expert shall submit timely monthly reports to the Team Leader following the template provided, describing progress in carrying out the assignment against these Terms of Reference and the specific initial workplan.

Draft end of assignment Report

The expert shall submit a draft report within 15 days after the end of his/her assignment, according to the template provided by the TL.

The report shall include, but not be limited to the following:

·         Scope of the assignment

·         Listing of (key) meetings and persons encountered

·         Day to day journal with activities performed

·         Findings and results achieved

·         Recommendations for further assistance

·         Description of any difficulties encountered in performing the mission

·         Relevant annexes and supporting data, including the documents produced (National coca policy and implementation strategy)

The reports and annexes shall be delivered as electronic file(s) in MS Word and MS Excel.

Final Report

Comments will be submitted to the expert within two weeks from the submission of the draft mission report. A final report will be delivered by the expert within two weeks from the transmission of the comments from the representatives of the PMU and other vested stakeholders.


The working language of the project and the language used in all reports and communications between the consultant and the Project management shall be English (UK spelling preferred).

Responsible KE

Team Leader Technical Assistance


Qualifications and Experience

  • At least a bachelor’s degree from an accredited college or university in law or any other relevant field.
  • Advance university degree will definitely be preferred.
  • A minimum of 7 years of specific working experience in the subject of legal framework of agricultural sector and trade
  • Excellent team player with a proven track record of working with multi stakeholder community
  • Strong interpersonal, communication and presentation skills
  • Deep knowledge of the legal framework in Uganda.
  • Proven familiarity with standard setting bodies (ISO, Codex, etc.)
  • Experience in writing policies and negotiation skills
  • High level of proficiency in English