Marketing Plan Development

Marketing Plan Development

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Questions and Answers: AGP-LMD RFA 003

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Q: I need information about the Scaling technology for milk collection centers and artificial insemination services :(RFA). Is it done in private level or under the existing government? What will be the criteria to be eligible? How can I get the grant application? Thank you.

A: Information and application forms for both the Scaling of Milk Collection Centers and for Upgrading Artificial Insemination Services is available through any of the following: i) pick up at the AGP-LMD Office at Palm Building, 3rd Floor, CMC Road opposite the Civil Service College, Addis Ababa, ii) Telephone the AGP-LMD office at 011 645 0077 and make your request, iii) email: fdemsses@livestockmarketdevelopment.com with a request for the information and an application packet, iv) download the information and application forms from the CNFA website www.cnfa.org , v) mail a request to AGP-LMD at P.O. Box 20451 Code 1000, Addis Ababa, or v) visit any of the four AGP-LMD Regional offices in Addis Ababa, Bahir Dar, Mekelle or Hawassa.

Q: My farm is 130 km away from Addis Abeba and I am interested in AI service and MCC projects so I need details about the application process.

A: Please see the answer provided in Question #1.

Q: I am the owner of Dairy and Milk Processing. I would like to apply for the SCALING TECHNOLOGY FOR MILK COLLECTION CENTERS AND ARTIFICIAL INSEMINATION SERVICES would you please send me the Application form for Milk Collection center.

A:  AGP-LMD can send an application form by mail or email one to you if you provide your full postal address or email address.

Q: I am the owner of Dairy and Milk Processing. I would like to participate on the Grant on Scaling Technology for Milk Collection Centers and Artificial Insemination Service. Am I eligible to apply? Would you also please send me the Application form?

A: Please see the advertisement for the MCC and AI grants on this website.  There you will find terms and conditions for eligibility as well as where to obtain an application form.  Also, information on how and where to obtain an application form locally is provided in the answer to Question #1 above.

Q: My area in not included in MCC grant location but it is highly important, can i apply for it?

A: Yes, you may still apply for an MCC or AI grant even if your location is not one listed amongst AGP-LMD’s high priority areas; however, being outside the project’s high priority zones will lower the probability of receiving a grant unless it is clearly demonstrated that receipt of the grant will benefit local dairy farmers and Ethiopia’s dairy value chain.

Q: I am Veterinary Doctor and consultant, so is there an opportunity to compete for the grant fund?

A: Yes, absolutely, and qualified, private-sector animal health service providers are encouraged to apply for these grants. However, all who apply for AGP-LMD grants must be properly registered with the appropriate Ministry/Agency.  Individuals without registration are not eligible to receive grants.

Q: I am working in one of the government universities as lecturer in Animal science in EthiopiA: Am I eligible to apply for the Agricultural Growth Program-Livestock Market Development Project RFA No.003?

A:  Yes, both publicly employed as well as private sector individuals, cooperatives, companies, MSE’s, or associations may apply for the MCC and/or AI grants.  Award will be based on the evaluation criteria specified in the Request for Applications. It is required that, in order to receive an AGP-LMD grant, a business or organization must be properly registered in accordance with the laws of Ethiopia to engage in such business.

Q: My company is local NGOs working with Cooperatives in capacity building and strengthening the cooperatives, Can my Company apply for the grant?

A:  Yes, both public as well as private sector individuals, cooperatives, companies (including NGO’s), MSE’s, or associations may apply for the MCC and/or AI grants.  Award will be based on the evaluation criteria specified in the Request for Applications.  NGOs can participate in this RFA but the nature of their activity must be investment for economic development, not charity.  Such applications will be most competitive if they are consistent with and contribute to attaining the Livestock Market Development project objectives.

Q: Our company is engaged in Animal fee production, is our company eligible to apply?

A: Yes.  Awards will be based on the evaluation criteria specified in the Request for Applications. Of course, the grant application cannot be for animal feed production but only for AI and MCC-related activities.

Q: I read the requirements in the RFA and it is clear, but I am working in Benishangul Gumuz and Gambela regions.  Am I eligible?

A:  Yes, you may still apply for an MCC or AI grant even if your location is not one listed amongst AGP-LMD’s high priority areas; however, being outside the project’s high priority zones will lower the probability of receiving a grant unless it is clearly demonstrated that receipt of the grant will benefit local dairy farmers and Ethiopia’s dairy value chain. Benishangul and Gambela are not AGP areas, but you can apply if your proposal has linkages to approved AGP woredas/region.

Q: I have read the RFA carefully, But I am not clear with matching requirement. Can you please explain to me?

A: The ‘matching’ requirement refers to the applicant’s contribution to the proposed activity.  For example, if an organization is applying for a milk chilling center grant, the value of the MCC package (cooling tank, installation, training, etc) is estimated at US$ 13,000.  This is AGP-LMD’s contribution.  The applicant is expected to provide evidence of their own contribution, in this case a 25% match, or the equivalent of US$ 3,250.  This match may be in the form of, for example, milk testing equipment the applicant will provide, the milk cans, vehicle for transporting the milk supply, training for their staff on hygienic milk handling, aluminum milk cans to be distributed to supplying farmers, a generator to guarantee continuous power supply, etc.  The match represents the applicant’s own commitment to the new activity.  Please note that, as stated in the RFA, construction or completion of the facility housing the new equipment cannot be used as part of the matching cost-share.

Q: Is Government entity allowed to participate in RFA competition?

A: No.  Government of Ethiopia agencies, institutions and offices may not receive grant funds under the AGP-LMD Project; only private sector organizations, companies, individuals and some Non-Governmental Organizations are eligible to receive AGP-LMD grant support.

Q: We are undergoing a research entitled with “Design and test of an instrument for milk transporting” , therefore , we are request you that are we eligible for the application grant? if we, how can we are able to take part in this application grant?

A:  Depending on the nature of your organization, ie. if you are not a government entity but a registered private sector company, consultant, NGO or other institution, you may be eligible to apply for either or both the MCC or AI grant package.  The nature of your research indicates you are working to improve the efficacy of milk delivery within the dairy value chain, and therefore would seem to fit with AGP-LMD’s own objective of increasing the efficiency and effectiveness of safe raw milk supply to regional milk processing networks.

Q: I am working on livestock feed manufacturing and milk collection in Sululta wereda , Chancho small city. And I am so much interested to apply my application for the grant on MCC. would you please send me the grant application form so that I can take time on preparation.

A: Please make your request for an application through one of the following means: i) the AGP-LMD Office at Palm Building, 3rd Floor, CMC Road opposite the Civil Service College, Addis Ababa, ii) Telephone the AGP-LMD office at 011 645 0077 and make your request, iii) email: fdemsses@livestockmarketdevelopment.com with a request for the information and an application packet, iv) download the information and application forms from the CNFA website www.cnfa.org , v) mail a request to AGP-LMD at P.O. Box 20451 Code 1000, Addis Ababa, or v) visit any of the four AGP-LMD Regional offices in Addis Ababa, Bahir Dar, Mekelle or Hawassa.

Q: what dose mean by proposed grant project start and end date &DUNS?

A: The grant project start and end dates refers to the dates that you, as the applicant, anticipate beginning and ending operation of this activity.  For example, if you plan to have your milk chilling facility ready to receive, install, commission and begin operating your new chilling equipment on 1 June 2016, this would be the grant start date.  The end date would be that date on which you anticipate your operation would no longer require any support from AGP-LMD, but in any case, that period may not extend for more than 12 months from the start date. The DUNS – Data Universal Numbering System – is an internationally recognized standard method of uniquely identifying your business.  Even if another business were to have the same name as yours, your unique DUNS number will distinguish you from any other business.  It is free to obtain a DUNS identification number and if you do not already have one, AGP-LMD will assist you in obtaining one.  Your DUNS identification number can then be used to identify you within our, or any number of other, business tracking systems.

Q: At section B , regional focus How can we describe the sectors and beneficiaries? Summarize in number of male and female owners or number of farms which can get service from our organization­

A: AGP-LMD is designed to work throughout the Dairy and Meat, Live Animal value chains.  There are many actors who contribute along these chains, e.g. dairy processors, feed suppliers, AI service providers, Animal Health service providers such as veterinarians, input suppliers, Cooperatives, etc.  We need to be able to report who our grants are assisting in these value chain and to provide some description of our beneficiaries, e.g. are they men or women, how many are they, are they organized as a cooperative, CIG, etc.

Q: Other LMD support requested, can we request additional grants other than specified (AI and milk collection center )

A:  AGP-LMD has, at the moment, no other grant funding available apart from the MCC and AI expansion grants.  The project does, however, provide technical assistance through other mechanisms, such as its cadre of technical staff, including Finance and Investment experts, who are available to advise and consult with those working in the dairy value chain.  AGP-LMD may also be able to provide specific types of support through the roster of consultants it maintains.  Many of these services are provided at no cost to the client.  This is what is meant by ‘other LMD support requested’.  Perhaps make your needs known to us and we can then determine if, and how, AGP-LMD may be able to provide further assistance.

Q: I’m   from Bahir Dar, I have received an information about AI and milk collection center training. I’m private vet practitioner, how can I participate in this program and what would expected from me?  please tell me the detail

A:  Please be aware that there are two (2) grant packages being provided under this RFA: one aimed at expanding the number of milk collection centers in specific areas of Ethiopia, and a second grant package aimed at expanding the availability of Artificial Insemination services, generally in the same areas as the MCC’s awarded.  You will need to specify the grant package for which you are applying.  Please see the RFA document itself (also available on this website or upon request from AGP-LMD Offices in Addis Ababa or its regional offices) for eligibility requirements and further details.

Citrus Nursery Management

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Business Plan Development

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Technical Assistance – Peanut Butter Processing

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Technical Assistance – Tomato Processing

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Soybean Farming

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Land and Soil Management

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Zimbabwe DFAPs Mid-Term Evaluation – Questions and Answers

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Would it be possible to indicate what your expectation is of actual sample sizes per community?

Offerors should propose a sample size and methodology that will produce sound data that is in line with industry standards and best practices.

Is there any indicative budget to work with?

No. Offerors should propose a realistic budget based on the resources they feel will be necessary to complete the scope of work based on their experience in completing similar assignments. A selection will be made based on best value, which combines technical qualifications and cost considerations. Offerors are encouraged to present a competitive and realistic budget for the work to be completed.

Appendices 1, 2, 3, 4, 5, 6 and 7 were mentioned in the RFP. Would you please share the appendices?

Yes, Appendices 1 – 7 have been included in the version of the RFP updated on November 17, 2015 available below the final question. Please download the complete, updated RFP from the CNFA website.

Regarding 5.1.1, shall the cover sheet including the organization’s full name, corporate address be included in the 15 page limit?

No, the coversheet is excluded from the 15 page limit.

Would you please confirm that under section Relevant Experience 5.2, 5.2.2 will be an annex and shall include the biographical data sheets with the technical portion of the proposal?

Yes, that is correct. Section 5.2.2 is an annex and therefore excluded from the page limit. Biographical data sheets should be included in section 5.2.2.

Please confirm that the sections 5.1, 5.2, 5.3 and 5.4 may be combined all in one proposal and will not need to be separated by Cost and Technical information.

Yes, that is correct. All sections may be included in one submission.

Please clarify whether 5.2.7 PPRs may be included as an annex and excluded from the 15 page limit.

Yes, section 5.2.7 PPRs should be included as an annex and is therefore excluded from the 15 page limit.

Please clarify whether 5.4.1 shall be included in the 15 page limit and if budget notes will be included in the 15 page limit.

Section 5.4.1, the Budget and Budget notes, will be excluded from the 15 page limit. Please provide sufficient detail in the budget notes to understand and evaluate how the offeror arrived at the budget figures and what line item costs are included in the budget.

Would USAID consider a one week extension of the deadline for RFP responses given the short turn around time between the release of the RFP and the response deadline?

Yes, the deadline has been extended to December 4, 2015. As a clarification, this procurement and assignment is conducted by CNFA and World Vision to support USAID-funded programs implemented by the organizations in Zimbabwe. This is not a USAID procurement.

Please comment on the length of time anticipated for the awarded consultant “to examine the internal project management of staff and resources, consortium management, internal and external communication and coordination, community participation, problem solving, the M&E system, and partnerships with other projects, among others. Measures taken to protect the local ecology, ensure gender integration, conform to FFP regulations, and avoid unintentional harm must also be considered.”

The primary aims of the midterm evaluation are:  assessing the degree to which the DFAP program interventions (both ENSURE and Amalima) match the respective approved plans and identifying factors that contribute to greater or lesser program efficiency and quality of outputs and greater or lesser acceptance of the interventions by targeted communities (RFP pg.8). Internal project management, consortium management, communication/coordination, community participation, etc should be considered and recommendations made to the extent that they affect the success of program interventions and are factors in program efficiency and community acceptance. Evaluation of management, communications, etc is not a primary, stand-alone objective of the midterm evaluation, but rather an area for examination only as it specifically relates to the primary objectives of the midterm evaluation.  Please see the illustrative timeline in Exhibit A for an overview of the expected timeline for the assignment. The length of time for specific tasks will depend upon the resource levels, methodology, and preliminary findings by the selected firm.

Download Full RFP & Appendices.