HR, Finance and Operations Manager

HR, Finance and Operations Manager

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Cultivating New Frontiers in Agriculture (CNFA), is a non-profit international development organization with offices in Washington, D.C. and a European branch, CNFA Europe, based in Brussels, Belgium, specializing in designing and implementing sustainable, market-led agricultural, agribusiness and livestock initiatives. We work with businesses, farmers’ groups, governments and communities to build customized local and global partnerships that meet the world’s growing demand for food. By incorporating innovative approaches into our programs and fostering inclusive development to offer enhanced opportunities to underserved groups, we create positive changes in the lives of smallholder farmers and rural entrepreneurs.

 

For more information on CNFA, please visit our website at www.CNFA.org

 

 SUMMARY:

CNFA is currently seeking an HR, Finance and Operations Manager for the 5 year USAID-funded Strengthening Agricultural Value Chains and Youth (SAVY) Project aimed at increasing smallholder farmers’ revenue by significantly improving agricultural input supply services and facilitating access to credit and to agricultural output markets for rice, horticulture and livestock in the Feed the Future zone of influence in Guinea. Using the FTF integrated market systems, SAVY will directly contribute to the overall goal of the GAS program which is to increase Guineans’ access and participation in, improvements of the utilization of the country’s natural resources, and benefit from the sustainable increase in agricultural productivity and profitability in the Guinean small farm sector. As such, SAVY activities will directly support the Government of Guinea (GoG)’s agricultural priorities for the development of sustainable rice production, diversification of food crops for food security and nutrition, and promotion of agricultural exports and agribusiness laid out in the country’s PINIASA – the National Policy for Investment in Agricultural and Food Security (2013-2017). The HR, Finance and Operations Manager will lead the HR, Finance Operations team responsible for supporting all financial and operational support and oversight. This team will ensure compliance with CNFA, USAID, and Government of Guinea (GOG) technical, administrative, financial, and contractual protocols, procedures, and quality requirements. The unit includes personnel to support HR and administration, finance, accounting, and procurement.

 

The HR, Finance and Operations Manager also develops and implements financial oversight and control mechanisms and procedures to ensure that all program expenses are in accordance with CNFA financial policies, procedures, rules and regulations. Additionally, the HR, Finance and Operations Director ensures local subcontractors are able to deliver services on schedule. This is a full time, 4-year local position based in Mamou, Guinea.

Duties and Responsibilities:

  • The main duties of the HR, Finance and Operations Manager include, but are not limited to:
  • The HR, Finance and Operations Manager will support financial, operational and administrative management to ensure compliant programming;
  • Directly supervise the HR and Admin Officer, Program Accountant, IT Officer, and Drivers;
  • Build the capacity of Finance and Operations staff as necessary;
  • Ensure the smooth implementation of all project financial and administrative activities, including: timely and accurate bank reconciliations, invoicing, monitoring of expenditure levels against budget and funding obligations, financial projections, submission of monthly financial reports to CNFA HQ;
  • Oversee the project budget, payroll, and day-to-day operations;
  • Develop and implement financial oversight and control mechanisms and procedures to ensure that all program expenses are in accordance with CNFA’s financial policies, procedures, and USAID rules and regulations;
  • Ensure the smooth implementation of all project operational activities, including: procurement, human resources, logistics, and service delivery aspects of the program;
  • Oversee financial, operational and administrative functions of the execution of subcontracts for all local implementing partners;
  • Ensure that staff contracts and profiles (other than the ones managed directly by CNFA’s Washington, DC Office), are in place and appropriately monitored and updated;
  • Maintain necessary documentation and reporting in accordance with USAID and CNFA guidelines;
  • Manage all personnel records in a confidential manner;
  • Undertake other assignments or tasks at the request of the Chief of Party
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Qualifications:

  • A minimum of 8 years of financial management and administration experience of international development projects;
  • A minimum of a Master’s degree in a relevant discipline or a Bachelor’s degree in a relevant field with an additional 7 years’ experience in areas such as accounting finance or business administration and applied skills in developing and managing large budgets;
  • ·Knowledge and understanding of applicable USAID and Government of Guinea accounting and audit rules and requirements
  • At least 3 years of experience managing sub-contracts, and demonstrated knowledge of applicable regulations related to the oversight of such instruments;
  • Experience in using QuickBooks Online accounting software required;
  • ·Proficiency in Microsoft Office including advanced proficiency in Excel required (Lookups, Pivot Table level);
  • ·Advanced oral and written communication skills in English required;
  • Demonstrated advanced ICT skills required.
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This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

STTA: Development of Environmental Mitigation and Monitoring Plan (EMMP)

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Background

The Strengthening Agricultural Value Chains and Youth (SAVY) project, is a 5-year, $11 million project that began on October 5, 2016. The goal of SAVY is to facilitate improved agricultural inputs and credit tools, and increased market information and flows along the rice, horticulture, and livestock value chains in Guinea. In close collaboration with the Guinea Agricultural Services (GAS) program (ACDI/VOCA, CNFA, DAI, JSI, OIC, Winrock International), the SAVY project is taking the lead in facilitating and improving agricultural input supply services, financial inclusion, and market facilitation for rural agro-dealers, rural agro-producers, local enterprises, and the Government of Guinea.

 

Project Statement

The Guinea Agricultural Services (GAS) Project, developed by the Government of the United States of America and the Government of Guinea, through the United States Agency for International Development (USAID) and the Ministry of Agriculture of Guinea respectively, supports the Development Objective of sustained economic growth for poverty reduction as well as the Feed the Future (FTF) initiative, by applying a value chain approach for increased competitiveness of the Guinean agricultural sector that contributes significantly to economic growth and social progress in rural communities.

 

Funded by USAID, the GAS Project involves partnerships among six international NGOs including ACDI/VOCA, CNFA, DAI, JSI, OICI and Winrock International implementing the GRAND, SAVY, AfricaLead, SPRING, ILADP and SMARTE projects, respectively. Private sector partner organizations SAREF, Rio Tinto Foundation, and SIMFER are built into the project design through USAID GDA mechanisms and support GAS activities related to 1) creation of a wide range of agricultural inputs and credits, 2) development of a network of existing private agricultural service providers, and 3) agricultural training institutions that respond to market needs. The project also seeks partnerships with other private sector and development actors involved in target value chains to strengthen interventions and facilitate youth’s access in the labor market. The overall goal of the GAS project is to enable more Guineans to participate more in, and benefit more from, improvements in the utilization of the country’s natural resources for a sustainable increase in agricultural productivity and profitability in the Guinean small farm sector.

Objective of Consultancy

The SAVY project is looking for an Environmental Management Specialist to conduct initial training for GAS staff on environmental monitoring and reporting; and develop an Environmental Mitigation and Monitoring Plan (EMMP) for the GAS project based on field interviews with stakeholders and observations. The EMMP will identify, based on the Pesticide Evaluation Report and Safer Use Action Plan (PERSUAP) under development by CADEMUS, aspects of the GAS project that have the potential for adverse impacts on the human and animal health and environment. These anticipated impacts will primarily involve assistance for the use or procurement of agricultural inputs such as pesticides, fertilizers, etc. and therefore activities in this area must comply with the conditions set forth in the PERSUAP. 

 

Due to their potential for adverse environmental impacts, activities under agricultural extension, R&D, training (Component 1), input supply, financial inclusion and market facilitation (Component 2), enabling environment for private sector investment in agricultural sector (Component 3) and nutrition – sensitive agricultural and youth capacity building and women empowerment (Component 4), will require special considerations and actions to identify and mitigate these potential impacts.

 

The potential for adverse environmental impact may include among others habitat conversion, threats to critical habitats for endangered species, soil erosion, use of fertilizers, and water pollution. The EMMP will provide guidance on these potential impacts, appropriate mitigation measures, monitoring measures and a reporting schedule for the responsible parties. Additional GAS activities will be analyzed to identify unpredicted potential for adverse environmental impact. 

 

In order to establish a strong foundation in this area for GAS implementing partners, CNFA is seeking to use a consultancy service of an Environmental Management Specialist to develop an EMMP for the GAS implementation.

 

The mitigation actions to be recommended by the consultant may be supplemented with guidance from the USAID/Africa Bureau Environmental Guidelines for Small-Scale Activities, which can be found at http://www.encapafrica.org/egssaa.htm.

Period of Performance

Timeline: This assignment is planned to take place from June to July 2017. Total LOE for this assignment will not exceed 30 days.

 

Level of Effort: The consultant will have a short-term consultancy agreement with CNFA/SAVY of 1 month (June-July 2017 depending on start date) to complete the tasks.

Principal Duties and Responsibilities

  • An international consultant will be coupled with one or more local staff of SAVY in order to support him/her in development and delivery of the following tasks:
  • Literature review – review existing literature (GAS/Guinea, USAID’s PERSUAP and EMMP, SAVY and SMARTE technical proposals, etc.);
  • Pre-trip kickoff call – teleconference with SAVY and SMARTE project teams prior to field visit to confirm meeting times, mission objectives, interview tools, reporting formats, communication protocols, etc.
  • In- country scoping exercise – in coordination with SAVY and SMARTE teams:
  • Conduct interviews with in-country stakeholders Governmental officials, farm-based organizations, input suppliers, and other actors as necessary to 1) better understand the landscape of agricultural input provision and usage in the country, and 2) identify the level of environmental risk resulting from program activities and assess the status on the ground in terms of existing local environmental policies, mitigation and enforcement practices. This will include travels to GAS intervention area (Mamou, Faranah and Kindia regions of Guinea);
  • Conduct initial training of GAS staff on environmental impacts, compliances and mitigation measures/strategies and reporting.
  • Final report – Based on the findings from the scoping exercise, develop an environmental mitigation monitoring plan (EMMP).

Deliverables

  • A Literature Review report;
  • Summary of interviews conducted;
  • Training Agenda, Materials, and report;
  • Draft report (within 1 week of concluding the scoping mission) – including list of interviews completed, analysis of current state of agricultural input provision and usage in Guinea and provide a framework for environmental compliance reporting to USAID
  • Final report (within 1 week of receiving CNFA comments and feedback) – finalized version of the draft report incorporating comments and feedback provided by CNFA.
  • A brief report outlining main aspects and key takeaways of the consultancy.

Qualifications

  • Have a University degree (or higher) in Environmental Sciences (Bac + 5) or equivalent;
  • Have at least ten (10) years of overall experience including five (5) years in ​​environmental and social assessments;
  • Have participated in at least three (3) environmental and social projects’ impact assessments as the lead in the last ten (10) years;
  • Have carried out or participated in at least one (1) mission to the field for environmental and social assessments of projects in West Africa during the last five (5) years;
  • Deep knowledge of environmental and social safeguard policies and a good knowledge of Guinea’s related laws and regulations;
  • Experience working with USAID
  • Have a perfect command of written and spoken French and English;
  • Knowledge of local languages a plus.
  • Experience in Guinea preferred.

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