Receptionist

Receptionist

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CNFA is seeking a full-time Receptionist to join our team.  Under the direction of the Senior Director, Global Human Resources & Administration, the Receptionist will provide general office support with a variety of clerical activities and related tasks.  The Receptionist will be responsible for answering incoming calls, directing calls to appropriate staff, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.  

General Responsibilities:

  • Answers telephones and directs the caller to the appropriate staff member;
  • Greets office visitors warmly and make sure they are comfortable;
  • Maintains security by following procedures and maintaining a visitor log;
  • Takes and retrieves messages for various staff;
  • Provides callers with information such as company address, directions to the office, fax numbers, company website and other related information;
  • Receives, sorts and forward incoming mail;
  • Maintains and routes publications;
  • Coordinates the pick-up and delivery of regular and express mail services (USPS, FedEx, UPS, DHL, etc.);
  • Assist the Finance & Accounting Team with light bookkeeping duties to include:  Balance and maintain accurate ledgers, match purchase orders with invoices, coordinate bank deposits and report financial results;
  • Assists in the ordering, receiving, stocking and distribution of office supplies;
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating;
  • Manage office repair work orders;
  • Assists with planning, organizing, setting up and breaking down tasks for office events, including arranging for space, assisting with decorating, agendas, handouts, etc.; and
  • Other clerical and administrative duties as assigned.

Qualifications and Experience:

  • High School diploma and a minimum of two year’s administrative experience required,
  • Proficiency in MS Office Suite required;
  • A high degree of integrity, accountability, energy and flexibility;
  • Excellent organizational skills and ability to work in fast-paced environment;
  • Ability to prioritize and manage multiple tasks simultaneously;
  • Strong conceptual, verbal and written communication skills;
  • Ability to develop strong trusting relationships in order to gain support and achieve results;
  • Ability to manage multiple conflicting priorities;
  • Passion and interest to work in an environment with international objectives; and
  • Ability to be flexible and interpersonal skills sufficient to interact with employees at all levels.

Physical Demands

  • This is largely a sedentary role in a professional office environment.  This would require the ability to lift up to 15 pounds and bend or stand as necessary.

We are looking to fill this position immediately and will be interviewing qualified candidates on a rolling basis.

Please be advised that employment is contingent on your permanent and legal entitlement to work in the U.S. CNFA does not sponsor work visas.

Project Finance Officer (PFO)

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Position Summary:

Under the direction of the Field Operations Accounts Manager (FOAM), The Project Finance Officer (PFO) will provide support and guidance to CNFA’s programs by working with the HQ Program Team and in-country management team, particularly, the Finance and Operations staff with tasks related to accounting, banking, budgeting, procurement and financial management to ensure full compliance with rules and regulations of financial processes, financial records and reports and audit follow up, and implementation of the effective internal control framework.

The PFO must develop professional relationships with project personnel to ensure responsiveness to local needs and recognition of USAID’s local standard practices, especially with regard to procurements, travel and local employment standards.

The PFO must read and understand CNFA’s Power of Attorney provided and the CNFA’s Delegation of Authorities issued and follow-on delegations as periodically required.

General Responsibilities:

  • Ensure updated, clear concise written accounting and procurement procedures manuals;
  • Facilitate timely, accurate month-end closing, cash requests and cash reconciliations;
  • Support the month-end closing processes to ensure organized, complete, properly approved packages are delivered to CNFA Home Office in accordance with the month-end closing schedule provided by the FOAM and review for completeness and accuracy all month-end accounting information;
  • Maintain control over the project filing systems to ensure complete and organized accounting files, especially with regard to original procurement documents and personnel salary files;
  • Ensure organized and complete accounting file documentation is maintained by the field office and Headquarters and develop procedures for the systematic transfer of all original documentation to Headquarters;
  • Employ financial oversight and control mechanisms and procedures to ensure that all program expenses are in accordance with CNFA financial policies, procedures and rules and regulations;
  • Review and provide support for the financial aspects of contract execution of local and international sub-implementing partners;
  • Develop and periodically update Project Policies and Procedures guidelines for procurement, accounting and budgeting;
  • Ensure the smooth implementation of project accounting activities, including (but not limited to): timely and accurate bank reconciliations, invoicing, monitoring of expenditure levels against budget and funding obligations, financial projections and submission of monthly financial reports to CNFA HQ;
  • Provide the field finance teams with information and guidance on program financial performance;
  • Regularly prepare and present financial reports, analysis, and recommendations concerning relevant financial issues;
  • Review partner spending in relation to budgets, and develop monthly budget pipelines for CNFA and partner expenditures.

Qualifications:

  • Bachelor’s degree from an accredited college or university in Business Administration, Finance or related field.  Master’s Degree preferred.  May substitute work experience to meet education requirement.
  • Minimum 3 years of project level accounting or finance experience with USAID funded and other donor funded projects.
  • Experience with USAID budgets;
  • Understanding of US Government rules and regulations;
  • Proficiency in Excel software required;
  • A high degree of integrity, accountability, energy and flexibility;
  • Excellent organizational skills and ability to work in fast-paced environment;
  • Ability to prioritize and manage multiple tasks simultaneously
  • Experience with a computerized accounting system ; Working experience with Costpoint and Quickbooks preferred;
  • Strong budgeting and analytical capacity;
  • Strong conceptual, verbal and written communication skills;
  • Ability to initiate and organize work while establishing priorities in a fast-paced, time-sensitive environment to meet deadlines with attention to detail;
  • Ability to develop strong trusting relationships in order to gain support and achieve results;
  • Ability to manage multiple conflicting priorities;
  • Ability to work in an environment with international objectives;
  • Ability to be flexible and interpersonal skills sufficient to interact with employees at all levels; and
  • Highly skilled in coordination and project management.
  • Proficiency with MS Office Suite.

Please be advised that employment is contingent on your current permanent and legal entitlement to work in the U.S. CNFA does not sponsor work visas.