Project Finance Officer (PFO)

Project Finance Officer (PFO)

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Position Summary:

Under the direction of the Field Operations Accounts Manager (FOAM), The Project Finance Officer (PFO) will provide support and guidance to CNFA’s programs by working with the HQ Program Team and in-country management team, particularly, the Finance and Operations staff with tasks related to accounting, banking, budgeting, procurement and financial management to ensure full compliance with rules and regulations of financial processes, financial records and reports and audit follow up, and implementation of the effective internal control framework.

The PFO must develop professional relationships with project personnel to ensure responsiveness to local needs and recognition of USAID’s local standard practices, especially with regard to procurements, travel and local employment standards.

The PFO must read and understand CNFA’s Power of Attorney provided and the CNFA’s Delegation of Authorities issued and follow-on delegations as periodically required.

General Responsibilities:

  • Ensure updated, clear concise written accounting and procurement procedures manuals;
  • Facilitate timely, accurate month-end closing, cash requests and cash reconciliations;
  • Support the month-end closing processes to ensure organized, complete, properly approved packages are delivered to CNFA Home Office in accordance with the month-end closing schedule provided by the FOAM and review for completeness and accuracy all month-end accounting information;
  • Maintain control over the project filing systems to ensure complete and organized accounting files, especially with regard to original procurement documents and personnel salary files;
  • Ensure organized and complete accounting file documentation is maintained by the field office and Headquarters and develop procedures for the systematic transfer of all original documentation to Headquarters;
  • Employ financial oversight and control mechanisms and procedures to ensure that all program expenses are in accordance with CNFA financial policies, procedures and rules and regulations;
  • Review and provide support for the financial aspects of contract execution of local and international sub-implementing partners;
  • Develop and periodically update Project Policies and Procedures guidelines for procurement, accounting and budgeting;
  • Ensure the smooth implementation of project accounting activities, including (but not limited to): timely and accurate bank reconciliations, invoicing, monitoring of expenditure levels against budget and funding obligations, financial projections and submission of monthly financial reports to CNFA HQ;
  • Provide the field finance teams with information and guidance on program financial performance;
  • Regularly prepare and present financial reports, analysis, and recommendations concerning relevant financial issues;
  • Review partner spending in relation to budgets, and develop monthly budget pipelines for CNFA and partner expenditures.

Qualifications:

  • Bachelor’s degree from an accredited college or university in Business Administration, Finance or related field.  Master’s Degree preferred.  May substitute work experience to meet education requirement.
  • Minimum 3 years of project level accounting or finance experience with USAID funded and other donor funded projects.
  • Experience with USAID budgets;
  • Understanding of US Government rules and regulations;
  • Proficiency in Excel software required;
  • A high degree of integrity, accountability, energy and flexibility;
  • Excellent organizational skills and ability to work in fast-paced environment;
  • Ability to prioritize and manage multiple tasks simultaneously
  • Experience with a computerized accounting system ; Working experience with Costpoint and Quickbooks preferred;
  • Strong budgeting and analytical capacity;
  • Strong conceptual, verbal and written communication skills;
  • Ability to initiate and organize work while establishing priorities in a fast-paced, time-sensitive environment to meet deadlines with attention to detail;
  • Ability to develop strong trusting relationships in order to gain support and achieve results;
  • Ability to manage multiple conflicting priorities;
  • Ability to work in an environment with international objectives;
  • Ability to be flexible and interpersonal skills sufficient to interact with employees at all levels; and
  • Highly skilled in coordination and project management.
  • Proficiency with MS Office Suite.

Please be advised that employment is contingent on your current permanent and legal entitlement to work in the U.S. CNFA does not sponsor work visas.

Staff Accountant – Payroll

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Position Summary

The Staff Accountant – Payroll will be based out of the DC Home Office and will be responsible for all payroll related activities. This position works closely under the direction and supervision of the Corporate Controller in order to carry out all necessary financial management and fiscal control policies and activities for administration. Performs all activities necessary to process payroll, including maintain related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.

Position Responsibilities & Duties:

  • Responsible for the preparation and processing of semi-monthly payroll;
  • review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions;
  • Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor” home” work, overtime, leave balances, head count, and retirement contribution reports);
  • Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee’s charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service;
  • Setting up new hires and processing terminations;
  • Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations;
  • Keeps abreast with all US Government requirements and relevant changes associated to Post Deferential, Danger Pay, COLA and other allowances;
  • Keeps abreast of current payroll tax requirements and relevant laws associated with the processing of employee wage data, including payroll taxes, employee federal and state income and social security taxes, and other required reporting (SUI, worker’s compensation, deferred benefits, etc);
  • Conducts regular payroll reporting as required and assists with financial audits related to pay records and associated general ledger;
  • Performs other duties as assigned by Corporate Controller.

Qualification:

  • Associate Degree in Business Administration/Finance required, Accounting Degree preferred;
  • Three plus years in a Payroll Office performing all payroll functions;
  • Excellent skills using MS Word, Excel, Access,
  • Experience working in Deltek/Cost point preferred;
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system;
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy;
  • Strong organizational skills, and the ability to work under pressure;
  • Ability to handle and prioritize multiple tasks and meet all deadlines;
  • Knowledge of payroll and payroll tax laws;
  • Possess a thorough understanding of the importance of confidentiality and non-disclosure according to the general standards set forth by HIPAA 6;
  • Must have the ability to exercise a high degree of diplomacy and tact; excellent customer services and interpersonal communication skills; Cultural sensitivity and demonstrated ability to work with diverse people groups;
  • US Work Authorization Required.

We are looking to fill this position immediately and will be interviewing qualified candidates on a rolling basis.

Please be advised that employment is contingent on your permanent and legal entitlement to work in the U.S. CNFA does not sponsor work visas.