Accounts Payable Clerk

Accounts Payable Clerk

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Job Summary

CNFA is currently seeking an entry-level Accounts Payable Clerk (AP Clerk) to join our dynamic Finance Team.  The AP Clerk will be responsible for a number of financial support functions including accurate processing of accounts payable transactions and timely payment of staff expense reports and vendor invoices.   The incumbent will manage large quantities of documents and will have the responsibility for maintenance of filing systems, accuracy in data entry, effective communications with other staff, and a to maintain and archive the accounts payable files.

Essential Duties & Responsibilities

  • Process accounts payable transactions;
  • Maintain the vendor database;
  • Review  and collate supporting documentation for accounts payable prior to processing;
  • Maintain all accounts payable files and archives;
  • Prepare manual checks as needed;
  • Responsible for weekly check run;
  • Investigate and report on past-due vendor notices or inquiries;
  • Reconcile vendor statements to accounts payable history and resolves outstanding liabilities;
  • Provide clerical support to Finance staff with a focus on filing, data entry, mailing, photocopying, labeling, etc.; and
  • Other duties as assigned.

Desired Skills and Experience

  • Bachelor’s degree in Accounting or Finance or equivalent work experience;
  • 0 to 1 year accounts payable experience a plus;
  • Must have ability to perform routine data entry and posting tasks accurately and efficiently;
  • Familiarity with computer spreadsheets required; MS Excel experience highly desirable;
  • Must have excellent organizational skills, judgment and ability to prioritize and follow through with assigned tasks;
  • Strong interpersonal and communication skills are required to resolve accounts payable problems courteously and professionally;
  • Strong analytical and conceptual skills;
  • Demonstrated ability to multi-task and work well under time constraints; and
  • Current US Work authorization required.

We are seeking to fill this position immediately and will be interviewing qualified candidates on a rolling basis.

Please be advised that employment is contingent on your current permanent and legal entitlement to work in the U.S. CNFA does not sponsor work visas.

Field Operations Accounting Manager

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Position Summary 

The Field Operations Accounting Manager (FOAM) will be based at the DC Home Office and will oversee the project accounting and administrative management for CNFA’s portfolio of programs. The FOAM will report to the Senior Director of Finance and assure a timely monthly closing cycle, contract compliance and all required project financial reporting.  The FOAM will ensure that all programs function efficiently in all accounting and administrative matters and will supervise the project finance backstopping team at the Home Office.  The FOAM will work the technical staff in the Program Management Units to strengthen the capacity of field staff in finance, accounting and administration planning, management and reporting.  

Position Responsibilities & Duties:

  • Ensures compliance with financial and operations policies and procedures and funder regulations;
  • Reviews and analyzes monthly project financial reports regarding budgets – actual and forecasted;
  • Manages, implements, and monitors systems, services, staff and budgets to achieve financial, administrative and programmatic goals;
  • Provides timely and accurate financial reports to Senior Management and funders as required;
  • Participates and provides project financial reporting for annual budget planning, audit reviews and assessments;
  • Engages in critical and confidential aspects of project financial analysis. Duties require broad conceptual judgment, initiative and ability to deal with a wide range of project finance issues;
  • Works with program technical staff to prepare and monitor approved budgets;
  • Collaborates with program leadership to ensure that program implementation is on time, within budget, and meeting objectives through the development of structured work plans, expenditure analyses, and activity tracking plans;
  • Identifies financial compliance issues and consults with and provides recommendations to Program Management Unit senior staff;
  • Provides supervision to a team of project finance officers and where appropriate guidance to field finance and operations staff to ensure the financial health and performance of the program;
  • Ensures program expenditures are monitored on a monthly basis, and that well-structured corrective action is initiated and tracked where required;
  • Builds and trains both home office staff and field finance and operations staff on CNFA financial policies and procedures;
  • Review global policies and processes in an ongoing manner to maintain best practices;
  • Participate in the review and any amendments to the existing Finance Department policies and procedures;
  • Provide leadership, proper planning, and management during the annual A133 audit and all other global audits, including those for non-US donors and offices;
  • Provide supervision, mentorship and oversight to the project finance team to ensure professional development growth;
  • Build capacity of the project finance team and constantly provide support and training to increase job productivity and job satisfaction; and
  • Complete performance evaluations in a timely manner and follow up accordingly.  This may include recommendations for promotions, job reclassifications and/or formal counseling for unsatisfactory job performance.


  • At least 5 years of experience in successful management (financial, administrative, logistical) of international projects;
  • Bachelor’s degree in Business Administration, Accounting or related field; MBA preferred;
  • Demonstrated skills in financial and administrative oversight of USAID-funded projects;
  • Experience with, and proven ability to successfully use QuickBooks and Deltek/Costpoint;
  • Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems;
  • Well-versed in laws and regulations that have impact on financial analysis and management controls;
  • Familiarity with automated financial reporting, government accounting practices, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR) systems;
  • Sound knowledge and past experience with Generally Accepted Accounting Principles (GAAP) practices and reporting guidelines;
  • Excellent organizational, supervisory, leadership and managerial skills.
  • Sensitivity to cultural differences and understanding of the political and ethical issues among key populations in which CNFA operates;
  • Excellent communication, diplomatic and negotiation skills;
  • Ability to meet deadlines with strong attention to consistency, detail, and quality;
  • Ability to travel international approximately 25%; and
  • US Work Authorization Required.

This is an immediate and active recruitment with interviews of qualified candidates conducted on a rolling basis.

Please be advised that employment is contingent on your permanent and legal entitlement to work in the U.S. CNFA does not sponsor work visas